Clinical Placement Coordinator

Position Summary

This position provides clerical/office support within the Office of Clinical Practice. Position includes independent action and keen judgment in problem-solving.

• Will frequently deal with issues of a highly confidential nature and will need to use discretion effectively.
• Familiarity with P-12 school contexts and higher education/university processes.
• Data entry; work with databases; Input data with accuracy and efficiency
• Working knowledge of office practices and procedures
• Organization and time-management skills
• Problem-solving skills
• Written and verbal communication skills
• Establish and maintain effective collegial working relationships
• Multi-task; project management skills
• Knowledge of Internet and Microsoft Office, including Word, Access / File MakerPro, Excel, and Outlook
• Typing skills

Duties/Responsibilities

Review faculty placement requests; verify and record student criminal background checks, FERPA, ARRI, and Tort forms. Coordinates between MFE COE faculty and school partners to secure placements; builds positive working relationships with students, faculty and school partners; aids in resolving sensitive and highly confidential placement issues. Ensures certified mentors are located for student placements. Verifies mentor teacher information, including certification and current grade band. Communicate with students regarding pre-placement requirements, send reminders to complete requirements, and answer placement questions. Sends placement confirmations to students, field and program coordinators, mentor teachers, and school administrators. Provides the Office of Academic Programs with data for program review, yearly placement numbers for the annual report, and other requests for data necessary for accreditation. Update FileMaker Pro database for educational field experiences. Provides faculty with semester grade band reports.

Assist Director and office staff in review of job-embedded placement documentation, including but not limited to negotiation of individual teacher candidate pathways, reference of corresponding MOUs, development of additional grade band placements, collaboration with administration in identifying qualified and suitable mentor teachers, and documenting plans for program supervision and observation. Assist in troubleshooting with candidate support teams across placement span.

Maintain and initiate district/school MOU initiation/renewal process. Manage communications and participants throughout the negotiation process, draft iterations, etc.