Clinical Research Coordinator A/B/C

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Clinical Research Coordinator (CRC) will support the conduct of Phase I-IV clinical trials, registries, and NIH-funded research studies for the Pulmonary Vascular Disease Program (PVDP). Depending on experience level, the CRC will work under direct, moderate, or minimal supervision. Responsibilities may include, but are not limited to: Screening, recruiting, consenting, and enrolling eligible subjects in accordance with study protocols and Good Clinical Practice (GCP) guidelines; Scheduling clinical and research visits and coordinating logistics with participants and internal teams; Collaborating with faculty and staff to organize and oversee protocol-required research testing; Drawing blood and processing/shipping biospecimen samples (phlebotomy training preferred).

The CRC will participate in study team meetings, protocol training, and compliance activities, and is expected to follow all University of Pennsylvania, FDA, and GCP regulations. As coordinators advance in experience, they may assume greater independence in managing studies, overseeing patient safety, communicating with sponsors, and mentoring junior staff.

Job Description

Clinical Research Coordinator A

With increasing independence under supervision, the Clinical Research Coordinator A will assist with basic clinical research activities for the Pulmonary Vascular Disease Program. Primary responsibilities include supporting the recruitment and screening of study participants, preparing materials for patient visits, and maintaining research charts and study documentation. The coordinator will help schedule study visits and coordinate logistics with clinical and research teams. Additional duties may include obtaining informed consent under supervision, assisting with data entry, filing regulatory documents, and maintaining databases with oversight.

With experience and training, the coordinator will progress to independently conducting research visits, obtaining informed consent, and implementing study protocols in accordance with Good Clinical Practice (GCP) guidelines. This is an entry-level role intended for individuals building a foundation in clinical research coordination, with structured mentorship and opportunities for professional development to support increasing levels of responsibility and autonomy.

Clinical Research Coordinator B

With minimal supervision, the Clinical Research Coordinator at Level B will coordinate Phase I-IV clinical trials, registries, and NIH-funded studies within the Pulmonary Vascular Disease Program. Responsibilities include screening, recruiting, consenting, and enrolling eligible subjects according to protocol and Good Clinical Practice (GCP) guidelines. The coordinator will implement research protocols, provide education to patients and/or families, and schedule research office visits. They will interact with research staff to coordinate research testing, perform vital signs and EKGs, and handle phlebotomy, lab processing, and shipping (phlebotomy training preferred). Additional tasks include organizing and maintaining essential documentation such as source documentation, case report forms, and research charts. The coordinator will be responsible for accurate data collection and entry, participate in study team meetings, and follow all University of Pennsylvania, FDA, and GCP guidelines. Participation in study initiation, monitoring, audit, and closeout visits is also required, as is clear communication with the research team to ensure protocol adherence and patient safety.

Clinical Research Coordinator C

At Level C, the Clinical Research Coordinator will independently manage the full scope of complex clinical research activities for the Pulmonary Vascular Disease Program, including clinical trials and multiple concurrent NIH-funded studies. This role assumes responsibility for the oversight of research medication administration, monitoring of patient care, evaluating and escalating side effects or adverse events, and maintaining continuous oversight of patient safety throughout the study duration. The coordinator will manage patient treatment regimens per protocol and ensure adherence through coordination with multidisciplinary teams. They will lead the reporting of adverse events and serious adverse events and may contribute to the development of corrective action plans when necessary. This level requires proactive communication with sponsors, investigators, and cross-functional research teams (including regulatory and data management teams), ensuring protocol compliance and operational efficiency. The Level C coordinator will lead aspects of regulatory and monitoring visits, participate in strategic discussions, mentor junior staff, and identify process improvements to enhance study quality and patient safety. A high degree of autonomy, leadership, and expertise in GCP and institutional policies is expected.

QUALIFICATIONS:

Clinical Research Coordinator A

• Bachelor's degree and 1-2 years of related clinical research experience, or an equivalent combination of education and experience
• Interest in pursuing a career in clinical research; prior exposure to healthcare or research settings preferred
• Strong attention to detail, willingness to learn, and ability to follow instructions and protocols
• Good communication, writing, and organizational skills
• Ability to work collaboratively within a team and adapt to changing priorities
• Basic understanding of research ethics and an interest in learning about IRB processes and human subject research regulations

Clinical Research Coordinator B

• Bachelor's degree and 2-3 years of related clinical research experience, or an equivalent combination of education and experience
• Phlebotomy experience preferred
• Strong communication, writing, organizational, and time management skills
• Ability to work both independently and as part of a team
• Flexible, detail-oriented, and able to multitask effectively
• Familiarity with IRB processes and human subject research regulations

Clinical Research Coordinator C

• Bachelor's degree and a minimum of 4-6 years of progressively responsible clinical research experience, or equivalent combination of education and experience
• Phlebotomy experience preferred
• Demonstrated ability to independently manage complex clinical trials
• Strong leadership, communication, and organizational skills
• Proven experience working with multidisciplinary teams and sponsors
• In-depth knowledge of IRB regulations, FDA guidelines, and GCP standards
• Experience mentoring junior staff and overseeing multiple studies

This position contingent upon funding

Job Location - City, State: Philadelphia, Pennsylvania

Department / School: Perelman School of Medicine

Pay Range: $46,500.00 - $67,000.00 Annual Rate