Collection Development Coordinator

Job Description

The Collection Development Coordinator supports the operations Collection Development team by coordinating workflows, managing data and reporting, and assisting with bibliographic and acquisitions activities across jurisdictions and formats. Reporting directly to the Manager of Collection Development, and supporting the Foreign, Comparative and International Collection Development Librarian, this position will apply established policies and procedures to prepare selection recommendations, monitor budgets, and support collection assessment and maintenance.

Collection Development and Bibliographic Responsibilities

• Participate in collection activities, including cancellations, format transitions, and disposition projects, in collaboration with Collection Development colleagues.
• Support the intellectual and fiscal integrity of collections across jurisdictions, subjects, and formats.
• Review and assign newly received materials on approval plans, exercising bibliographic judgment in accordance with established collection development policies, fund structures, and subject priorities.

Project Coordination and Administrative Support & Analytics

• Provide administrative and project support to the Collection Development Unit, including tracking project activities, assisting with logistics, and maintaining documentation to ensure continuity and transparency.
• Support unit workflows and daily operations by responding to requests, assisting with workflow activities, and helping maintain continuity across subject areas, formats and jurisdictions.
• Assist with documentation of collection and maintenance of collection development policies, procedures, and workflows, ensuring records are accurate and up to date.
• Liaises with Shared Services and Law Library staff to coordinate collection-related workflows across local and shared services environments.
• Design and runs standard reports and compile data in support of collection development, approvals processing, budget oversight, and assessment activities.
• Assist with daily monitoring and management of collection budgets, including tracking expenditures, monitoring fund balances, and supporting reconciliation and reporting activities.

Electronic Resources and Systems

• Serve as a primary troubleshooter for electronic resource access issues, independently diagnosing problems and coordinating resolution with vendors, ITS staff, and Harvard Library Central.

Collection Management and Access Coordination

• Liaise with Access Services to support collection management activities, including material movement, recalls, space planning, and access-related workflows.

Qualifications

Basic Qualifications

5 years of related experience in an academic library or similar environment. Degree in library science may count toward experience.

Additional Qualifications and Skills

• Bachelor's degree a plus.
• Familiarity with Ex Libris Alma and Alma Analytics a plus.
• Familiarity with legal electronic resource platforms, access models, and licensing concepts.
• Strong analytical, organizational, and communication skills.
• Ability to exercise independent judgment within established policies and apply analytical findings to decision-making.
• Ability to manage multiple priorities in a complex, collaborative environment.
• Reading knowledge of one or more foreign languages relevant to legal or academic collections is desirable.