College Position Budget Specialist

Company: North Carolina State University

Job Location: Raleigh, NC

Category: Business and Financial Services

Type: Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Essential Job Duties:

• Monitoring and processing all monthly salary redistributions for the entire College of Engineering; this could also include biweekly salary distributions (temps, graduates, TA/RA) as needed.
• Works closely with COE Research Administration to process all release time requests and all 90 day retroactive requests.
• Oversight of the College's vacant positions and position control to ensure budgetary structure is available for all position actions and distributions.
• Managing workflow and processing transactions following university payroll calendars and lockout dates.
• Manage the College's year end processing such as back to base transactions and clean up going into the new fiscal year.
• Reviewing and processing complex salary distribution worksheets while maintaining the accuracy and integrity of data. This involves analyzing the impact of moving salary dollars across different types of funding and processing transactions adhering to fiscal year-end and federal year-end dates. The position also reviews and processes distribution changes for the college after legislative increases are applied.
• Managing the college payroll suspense account and monitoring leave payouts for the college.
• Creating and updating Standard Operating Procedures (SOPs) and Desk Manuals (DMs) for these areas of responsibility. This role establishes and maintains effective working relationships within COE, University Contracts and Grants, the Budget Office and University HR. Furthermore, this role would provide essential training and proactive guidance to departments/units.
• Demonstrating a broad working knowledge of University finance and HR systems, policies, procedures, and deadlines. An understanding of State spending guidelines, Uniform Guidance, Contracts & Grants, Foundations, and Gift accounting is necessary for processing transactions and advising departments/units in COE. Knowledge of all available funding sources-state, federal, is also essential.

Other Work/Responsibilities:

• Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Minimum Experience/Education:

Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Proficient in MS Word and Excel; able to create functional Excel worksheets that accurately reflect the outcome of moving salary dollars across different funding.
• Working knowledge of Zoom and Google chat/video.
• Knowledge of PeopleSoft HR and Financials or similar systems.
• Ability to set priorities and work independently.
• Due to the consequence of error, exceptional attention to detail is required.
• Manage workflow and process transactions following strict university deadlines.
• Must be able to interpret and analyze policies/procedures and communicate to various audiences.
• Ability to adapt to and work in a flexible/hybrid working environment.

Preferred Qualifications:

Higher education experience in finance and/or budgeting and/or HR.

Required License or Certification:

N/A