Commencement Ops Associate

Demonstrated experience planning a large event or project.

Demonstrated ability to set project timelines and prioritize effectively within a team environment.

Demonstrated ability to effectively work collaboratively with others and motivate output.

Preferred Qualifications:

• Demonstrated ability to prepare accurate university-wide communications with exceptional written and oral skills.
• Excellent customer service skills grounded in a strong command of university and academic affairs policies, procedures, and dignitary protocol.
• Demonstrated experience gathering, managing, sorting, and building reports from large sets of student data
• Demonstrated experience managing a budget or processing financial transactions in an organizational setting
• Demonstrated experience creating or directing content for an organization's social mednts
• Demonstrated experience supervising student, volunteer, or part-time staff

Job Description:
The Commencement Operations Associate works closely with and reports to the Commencement Coordinator, providing essential operational and logistical support for 17+ annual commencement ceremonies at Texas State University, with independent ownership of commencement budget transactions, correspondence, social media accounts and content production, and supervision of student and volunteer staff.

Job Duties:

• Independently manage commencement task calendars, timelines, procedures, and deadlines
• Maintain commencement communication tools including webpages, TDX, email, mobile app, Bobcat Org Hub
• Own the commencement social media accounts and content production, directing the Social Media student worker/assistant in developing, scheduling, and posting all commencement-related content according to the approved social media plan.
• Serve as primary contact for graduates and guests; answer questions regarding the commencement ceremonies, policies, and protocols
• Recruit, train, and supervise the commencement student worker team; plan team-building and training activities; monitor team performance and activity
• Recruit, train, and directly supervise the full commencement student staff, including two Commencement student workers and a Social Media student worker/assistant in the OCAP office year-round and a 12–14-member ceremony-day team each semester; monitor team performance and activity on commencement days, including coordination with the President's event team and the Gold Star Society
• Review, edit, and serve as the final reviewer for all commencement correspondence, including presidential and provost invitations and notices, before release.
• Independently manage commencement inventory, including supplies and signage
• Manage and monitor the commencement operations budget at the transaction level, including processing of purchase orders and invoices
• Assist with facilitation of Commencement Team/subgroup and Executive Commencement Committee operations and meetings
• Organize other commencement-related events such as Grad Fest, hooding ceremonies, training, and workshops
• Prepare and manage spreadsheets including commencement protocol benchmarking and research
• Assist in preparing various activities and events

Additional Information to Applicants:
Knowledge of: Functions and operations of the areas of responsibility. Applicable university, department, and unit policies and procedures. Applicable state and federal laws, rules, and regulations. Texas Success Initiative Standards and requirements. Enterprise resource planning software such as SAP, Oracle, or similar. Student information systems such as Ellucian Banner 9 or similar. Budget management and purchasing/procurement processes. Social media platforms and content strategy.Skill in: Multitasking and prioritizing workload. Close and accurate attention to detail. Establishing rapport with others. Negotiation techniques and conflict resolution. Problem-solving and decision-making. Organization, planning, and time management.Ability to: Work independently under moderate to little supervision on varied and potentially complex tasks and assignments. Maintain a high level of professionalism in presentations and communications with executive management, faculty, staff, and students. Read, interpret, understand, explain, and apply technical information, task-related documentation, laws, rules, policies, and procedures. Prepare clear, concise, and grammatically correct documentation. Independently manage budget transactions and direct social media content and production.Supervise and provide guidance to others. Use a personal computer and Microsoft Office Suite, as well as other applicable software. Perform basic to intermediate mathematical calculations.

Job Open Date: 10/06/2026
Job Close Date:
Open Until Filled: Yes
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:


Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/58660"">https://jobs.hr.txstate.edu/postings/58660

For a detailed description of this position and to apply, visit https://apptrkr.com/9880506"">https://jobs.hr.txstate.edu/postings/58660 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


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