"Communication and Operations Manager"

Position Summary

The Department of History is large and dynamic, populated with 60 faculty, 100 graduate students, staff, postdocs, undergraduate students, visiting scholars, and emeriti. This senior level position supports the Chair of our busy department by implementing all Chair's initiatives including: donor relations; faculty recruitments; recruiting and hosting postdoctoral scholars and visiting scholars; planning faculty meetings; space management; handllng a variety of communications; managing events; and coordinating the prestigious Eugen Weber Book Award. We are looking for a dynamic candidate who enjoys  the challenge of a variety of  responsibilities!

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Excellent verbal and written communication skills to interact effectively and diplomatically with donors, administrators, faculty, staff, and the general public. (Required)
• Ability to work with speed and accuracy and to manage changing priorities in a fast-paced environment. (Required)
• Demonstrated skill in office organization and management. (Required)
• Ability to establish and maintain cooperative working relationships with colleagues, faculty, university officials, and the public. (Required)
• Demonstrated writing skills to compose and edit concise, effective, and grammatically correct correspondence, reports, memoranda and other material. (Required)
• Demonstrated event management skills and experience, particularly in the area of development and donor relations (Preferred)
• Demonstrated skill in managing financials and budgeting (Preferred)
• Proficient in PC office software, including word processing, spreadsheets, and databases. Ability to manipulate, track, and analyze data using these computer tools. Ability to learn new programs quickly and thoroughly. (Required)
• Knowledge of UCLA Travel policies and demonstrated ability to make complex logistical travel and lodging arrangements. (Preferred)
• Ability to manage consensus, group, and committee decision making processes, involving both faculty and staff, to reach feasible decisions on a range of administrative issues (Required)
• Excellent interpersonal skills, political acumen and tact needed to work with a wide variety of customers, including faculty members, staff, students, senior university officials, and with external parties on campus as well as the public. Consistently serve in a professional, knowledgeable and service-oriented manner and negotiate mutually-beneficial solutions to issues. (Required)
• Skill in identifying and solving operational problems with care and dispatch, and in consultation with appropriate authorities (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8 am-5 pm

Union/Policy Covered

99-Policy Covered