California Lutheran University

Community Counseling Services Assistant

Closes: Nov 20, 2026

Salary: $22 – $23 per hour

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.

Basic Function:
Under the direction of the Supervisor, the Community Counseling Services Assistant is responsible for assisting in the day to day activities of Community Counseling Center. The incumbent performs a variety of customer service, administrative and operational support activities, within a fast paced, client centric, community counseling center environment.

Representative Duties:

Manages phone system including initial client contacts, forwards messages to therapists, and maintains the emergency and on-call phone lists; receives and responds to incoming calls in a professional manner; monitors the general reception area, greets clients, staff and visitors appropriately and professionally and responds to inquiries in a timely manner E

Oversees complex scheduling of student counseling services and MFT clients with trainees, interns and licensed professionals. E

Conducts emergency and crisis response procedures in the event of an emergency. E

Provide quality customer service to clients. Holds and disseminates information to clients, students, supervisors, and staff. E

Creates and monitors community counseling files, maintains uniformity and professional standards. Protects confidentiality of records and ensures no unauthorized release of confidential information. E

Orders office supplies and manages inventory. E

Provides continuous training to student trainees. E

Maintains a billing system for clients, collects payments, and makes deposits to the Business Office. E

Prepares and updates chart forms, fee schedules, work papers and other supporting material. E

Makes arrangements for staff meeting and other events. E

Maintains familiarity with rules, regulations, laws and policies of the University and mental health practices. E

Maintains and updates procedure manual for students to include updated forms, etc. E

Performs related duties as assigned by the director

E = Essential Duties

Knowledge Of:

Modern office practices, procedures, and equipment
Record-keeping, filing, and information organizing techniques
Interpersonal skills using tact, patience and courtesy
Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook
Correct English usage, grammar, spelling, punctuation and vocabulary
Public relations and customer service techniques

Ability To:

Perform administrative support and customer service duties
Have sensitivity and respect for mental health diversity
Operate a computer terminal to enter data, maintain records and conduct word processing
Coordinate, organize, and oversee office activities
Type, keyboard, and/or enter data at a speed necessary for successful job performance
Maintain spreadsheets and files with minimal errors
Compose correspondence and written materials
Prepare reports by gathering and organizing data from a variety of sources
Work confidentially with discretion
Meet schedules and deadlines by prioritizing work
Make arithmetic calculations quickly and accurately
Communicate clearly and concisely, both orally and in writing
Learn policies, procedures and regulations and apply to specific situations
Answer telephone and greet the public courteously
Determine appropriate action within clearly defined guidelines
Schedule and coordinate meetings, conferences and appointments
Relay messages, and screen and route calls and visitors
Establish and maintain cooperative and effective working relationships with others
Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations
Work effectively with frequent interruptions
Understand and follow oral and written directions

Minimum Qualifications:
Qualifications are equivalent to : Two years of college-level coursework and two years of increasingly responsible experience providing clerical and administrative support in healthcare, social services, or related environment.

Preferred Qualifications:
Bachelors Degree
Bilingual in English and Spanish
Experience assisting culturally diverse and LGBT clients

Licenses and Other Requirements:
Ability to work a schedule of four afternoon to evening shifts (Mon to Thurs 11:30 am to 8:00pm) and one day shift ( Friday 8:30 am to 5:00pm)

Physical Abilities:
Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files

Working Environment:

Busy office environment; subject to frequent interruptions.

Hiring Range $21.50-22.66/ hour
Posting Number: Staff005632022
Open Date: 09/18/2026
Close Date: 10/02/2026

Application Procedure/Special Instructions

To apply, visit https://careers.callutheran.edu/postings/13622

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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About the employer

California Lutheran University

3.5 Star Employer Ranking

AcademicJobs.com is the premier platform to discover CLU jobs, connecting talented professionals with rewarding career opportunities at one of California’s leading private liberal arts universities. California Lutheran University (CLU), located in Thousand Oaks, California, is renowned for its commitment to academic excellence and social justice, making CLU uni jobs highly appealing to academics and professionals globally. CLU careers offer a supportive and inclusive environment for individuals to thrive. CLU university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including business, psychology, education, theology, and communication. Employment CLU includes roles such as faculty instructors, adjunct professors, academic advisors, and professional staff positions, catering to various expertise levels. For those pursuing CLU jobs Thousand Oaks, the university’s vibrant campus provides a collaborative workplace in a scenic region near Los Angeles. CLU vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, research, and administrative roles. Jobs at CLU cover fields like criminology, environmental science, and counseling, aligning with the university’s mission to educate leaders for a global society who are strong in character and judgment. Each CLU vacancy is an opportunity to contribute to a transformative academic community dedicated to student success and community impact. California Lutheran University Employment Opportunities are diverse, with CLU job Opportunities ranging from academic faculty to operational and student support roles. A CLU Career offers the chance to join an institution that values diversity, equity, and service, as a Hispanic-Serving Institution. CLU uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest CLU vacancies. Jobs at CLU uni are ideal for those passionate about advancing education and societal progress. CLU job postings include positions in biology, music, and professional services such as admissions and IT support. CLU Employment through AcademicJobs.com connects talented individuals with CLU Uni vacancies, providing a seamless pathway to join a forward-thinking university driving progress in California and beyond.

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