"Community Events Coordinator"

Position Details

Position Information

Posting Number: AS499P

Position Title: Community Events Coordinator

Contract Length: 12 months

Class Summary: The Community Events Coordinator is a dynamic and highly organized professional responsible for fostering strong relationships between the College and the wider community through effective event management and outreach. This role oversees all aspects of community-led space reservations, represents the College at various external functions, and expertly coordinates a diverse range of internal and special events, including those held at our satellite locations. The ideal candidate will be a proactive communicator, a meticulous planner, and a passionate advocate for the Colleges mission and values.

Candidates Eligible to Apply: Internal/External

Position Type: Exempt Staff

Employment Status: Full Time

Position Funding Type: Regular

Minimum Education/Training/Experience

• Associates degree, bachelors degree preferred in logistics, event management, or related field.
• 3 years of progressive experience in event planning, community relations, or a similar role, preferably in an educational or non-profit setting.
• Proven ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.
• Exceptional interpersonal and communication skills (written and verbal), with the ability to engage effectively with diverse audiences.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

Preferred Education/Training/Experience

• Experience working with or knowledge of higher education institutions, particularly community colleges.

Job Duties

Community Space Reservations

• Manage and oversee the reservation process for all College spaces utilized by external community groups, ensuring efficient scheduling, adherence to policies, and optimal resource allocation.
• Serve as the primary point of contact for community organizations seeking to reserve College facilities, providing excellent customer service and clear communication.
• Develop and maintain a comprehensive calendar of community space bookings, proactively identifying potential conflicts and proposing solutions.
• Ensure all necessary permits, insurance, and logistical requirements are met for external events utilizing College property.

Community Representation & Outreach

• Act as a visible and engaging representative of the College at various community functions, including but not limited to Chamber of Commerce meetings, Rotary Club events, local festivals, and tabling events.
• Promote College programs, initiatives, and opportunities to the community, actively seeking to expand partnerships and enhance the Colleges public image.
• Network with community leaders, businesses, and organizations to identify collaboration opportunities and strengthen College ties.
• Assist with coordination and preparation to deliver presentations about the College to external groups as needed.

Internal Event Coordination

• Plan, organize, and execute a variety of internal College events, including Employee Recognition Dinner, Holiday Celebrations, Convocation and community events.
• Support special meetings with external groups (e.g., donor events, legislative visits)
• Manage all logistical aspects of internal events, including venue selection, catering, audio-visual needs, decor, guest lists, invitations, and on-site coordination.
• Collaborate closely with internal departments and stakeholders to ensure seamless event execution and alignment with College objectives.
• Develop and manage event budgets, tracking expenses and ensuring cost-effectiveness.

General Event Coordination

• Develop and implement event plans, timelines, and checklists to ensure successful execution of all events.
• Coordinate with internal and external vendors (e.g., caterers, rental companies, AV technicians) to secure necessary services and equipment.
• Oversee event setup, execution, and breakdown, ensuring a smooth and professional experience for all attendees.
• Conduct post-event evaluations to assess effectiveness, gather feedback, and identify areas for improvement.
• Maintain accurate records of all events, including attendance, expenditures, and feedback.

Physical Requirements

• Ability to stand, walk, and move around for extended periods during events.
• Ability to lift and carry up to [e.g., 25] pounds occasionally.

Minimum Salary Range: $52,559

Maximum Salary Range: $65,699

Posting Open Date: 10/20/2025

Posting Will Be Open Until Filled: Yes

Quick Link to Share for Direct Access to Posting: https://jobs.com.edu/postings/4378

Documents Needed to Apply

Required Documents:

• Resume
• Cover Letter
• Transcripts (1 of 3)
• Additional Transcripts (2 of 3)
• Additional Transcripts (3 of 3)

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