Competitive Sports and Special Events Coordinator (Temporary)
Primary Purpose: The Competitive Sports and Special Events Coordinator supports the Associate Director of Pacific Recreation by providing operational leadership for Competitive Sports, Wellness Programming, Special Events, and assigned recreation program areas. The coordinator oversees the day to day administration of these programs through student staff supervision, program implementation, event execution, and operational management while contributing to Pacific Recreation's strategic…
priorities.
This position will have regular office hours Monday to Friday 11am to 8pm.
Essential Functions
As a staff member of Pacific Recreation, what we do, how we do things, and what we believe are built around these four key goals:
- Be a Driver of Student Success: Create programs and services that support student success both academically and in their overall well-being.
- Promote a Healthier Campus: We are committed to creating a healthier campus environment through various fitness and well-being programs, encouraging healthy lifestyle choices among the university community.
- Inspire the UOP Community to Move. Play. Explore: This is the core belief of Pacific Recreation, emphasizing a holistic approach to lifelong well-being. We intentionally provide a diverse array of programs, services, and activities for different people.
- Collaboration and Partnerships: Collaboration with other departments and organizations may involve initiatives to expand the impact of recreation programs and create synergies across the university community. We can do more together.
These focus areas align with Pacific Recreation's vision and mission to provide a wide range of programs and services to meet the diverse needs of the University of the Pacific community, including Stockton Community, undergraduate students, graduate students, faculty, and staff.
Scheduling & Staff Oversight
- Coordinate the hiring, onboarding, training, scheduling, supervision, coaching, evaluation, and development of assigned student employees, including Recreation Managers, Recreation Staff, Fitness Attendants, Intramural Officials, and Event Staff.
- Develop and maintain student staff schedules, monitor availability, and adjust staffing to meet operational needs.
- Provide leadership during evening and weekend operations while ensuring consistent implementation of departmental policies, procedures, customer service standards, and risk management practices.
- Recruit, train, schedule, and evaluate Intramural Officials each semester.
Competitive Sports & Special Events
- Coordinate all aspects of the University's Intramural Sports program, including league administration, scheduling, tournaments, participant communication, and program assessment.
- Assist in the oversight and support of Sport Clubs through officer development, scheduling, and operational guidance.
- Lead the planning, coordination, implementation, and assessment of wellness initiatives, membership appreciation events, and departmental special events.
- Coordinate event logistics including staffing, facility reservations, equipment, vendors, marketing timelines, and event day operations.
- Collaborate with campus partners to develop innovative recreation and wellness programming that supports student success and campus engagement.
Recreation Operations
- Oversee the day-to-day operations of assigned Pacific Recreation program areas while supporting the Associate Director in achieving departmental priorities and strategic initiatives.
- Coordinate operational logistics to ensure facilities, equipment, staffing, and program resources are prepared for assigned programs and events.
- Collaborate with the Assistant Director of Member Services & Facilities to support facility operations related to assigned recreation programs and special events.
- Coordinate promotional efforts with the Marketing Team to increase participation and engagement in assigned programs.
Administration & Risk Management
- Ensure compliance with University policies, emergency procedures, and industry standard risk management practices.
- Prepare operational reports, incident documentation, participation statistics, and program assessments.
- Utilize assessment data to evaluate program effectiveness and recommend continuous improvements.
Other Duties
- Represent Pacific Recreation while collaborating with Student Life departments, campus partners, and community organizations.
- Participate in Division of Student Life initiatives and departmental events as requested.
- Perform other duties as assigned by the Director of Recreation or AVP of Student Health and Wellness.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.
This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported to them.
Minimum Qualifications
- Bachelor's degree in social science, public health, higher education, sports administration, recreation, exercise science, or related field.
- One (1) year of experience in Recreation, including but not limited to competitive sports, facilities, fitness programming, membership services, and/or adventure programming.
- One (1) year of experience leading and supervising staff.
- Standard CPR/First Aid Instructor Certification (to be obtained within three (3) months of employment).
Preferred Qualifications
- Experience with Innosoft Fusion membership management software and When2Work
- Demonstrated experience in student recreation centers, student activities, student life or student development.
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the Stockton Pacific campus.
Requires moderate periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Work requires physical ability to stand and walk around for moderate periods of time. Occasional lifting up to 50 pounds.
Hiring Range
$24.00 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AB 810 Misconduct Disclosure Requirement
University of the Pacific complies with California Assembly Bill AB 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
To apply, visit https://pacific.peopleadmin.com/postings/32640.
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