"Conference and Events Coordinator - Medicine Administration (COM-T)"

Position Highlights

The College Medicine- Tucson (COM-T) Academic Celebrations and Special Events team within Medicine Administration is seeking a Conference and Events Coordinator. This role supports the engagement, communications and development goals of the College.

This position will report to the Manager of Special Projects. As a part of the Academic Celebrations and Special Events Team within the Dean's Office the incumbent will work to communicate the college's mission through meetings, events, and engagements for internal and external audiences. The successful candidate will participate in the planning and coordination of duties leading up to, during, and following events hosted by the College/Dean's Office.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Manage and execute the logistics and agreements for each event, which include but are not limited to: catering and beverage, facilities, custodial, rentals, decor, entertainment, permits, A/V, and photography services.
• Attend all events to facilitate/manage successful operations, serving as the point-person for impromptu troubleshooting during the event.
• Work closely with Brand Communications and Alumni Engagement colleagues to design event advertising, draft scripts and talking points, and create event programs and invitations.
• Assist the Dean's Office in developing new projects and events.
• Ensure adequate staffing for events, working with staff volunteers to present polished events.
• Ensure all events are in compliance with any applicable UofA/COM policies.

Knowledge, Skills & Abilities:

• Ability to keep current with new technology and communication outlets.
• Skills in utilizing Microsoft Office Suite programs/applications such as: Word, Excel, PowerPoint.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required, and;
• Three (3) years of relevant work experience, or equivalent combination of education and work experience.

Additional Details

FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: University Operations
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $25.50 - $31.87
Compensation Type: hourly rate
Grade: 7

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: PC2
Job Family: Conference & Events
Job Function: University Operations
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1

Contact Information for Candidates:
Gerry Flores | gflores007@arizona.edu

Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter