Job Identification: 44613
Job Category: Campus Operations
Apply Before: 11/06/2026, 10:31 AM
Degree Level: Bachelor's Degree
Locations: 4202 E Fowler Ave, Tampa, FL, 33620, US
Hiring Salary: Commensurate with Experience
Essential Personnel: Yes
Job Description
The Design & Construction - Facilities Coordinator serves as the primary point of contact and coordinator for all incoming requests related to construction projects, work orders, events, real estate initiatives, furniture procurement, and other departmental activities within Construction, Facilities, and Real Estate (CFRE). This role is responsible for receiving, triaging, validating, coordinating, tracking, and transitioning requests from initial client contact through assignment to the appropriate Project Manager or Initiative Owner. The position ensures requests are clearly defined, properly funded, compliant with applicable requirements, and set up for successful execution before handoff. As the first point of contact for the department, this role plays a critical customer-facing function and directly impacts project success, stakeholder confidence, and operational efficiency. This role serves as a developmental pathway toward Program Manager-level positions within Construction, Facilities, and Real Estate, building direct working exposure to space management, program governance, and project delivery. Issues and decisions beyond the scope of the role are escalated to the Senior Program Manager or Director.
Responsibilities
Serve as the primary point of contact for all incoming requests related to construction projects, work orders, events, real estate and lease coordination, furniture procurement, and other departmental initiatives.
Receive, triage, and route requests with urgency and accuracy to determine the appropriate path (project, work order, event, or other), ensuring timely progression and clear ownership.
Coordinate directly with requestors to confirm scope, vision, goals, objectives, funding source, schedule expectations, constraints, and other key elements required for successful execution.
Confirm funding availability and readiness in coordination with Finance and other required University departments prior to project or initiative initiation.
Manage work order requests by either redirecting them to the appropriate party for CMMS entry or initiating, tracking, and following up on work orders routed through Construction, Facilities, and Real Estate until completion.
Manage project request intake by establishing project IDs in applicable systems, coordinating internal reviews, and preparing complete and accurate transition packages for assignment to the third-party Program Management entity or internal Project Managers.
Route project requests to the Minor or Major Projects Program based on established thresholds, and assist Major Project teams with intake coordination and project setup.
Support space management activities through field verification, measurements, and logistics coordination, assisting the department in confirming as-built conditions and space utilization data.
Coordinate concept proposal intake with heightened urgency to enable timely assignment to third-party Program Management entity for planning, including assembling handoff packages that support effective budgeting, scheduling, and execution.
Coordinate input and requirements from internal Construction, Facilities, and Real Estate teams and other University departments including Procurement, Finance, Parking & Transportation, Environmental Health & Safety, Building Code, Legal, and others as required.
Support logistics and scheduling coordination for FF&E and test-fit activities.
Support documentation and logistics coordination for the department's Project Steering Committee for projects that reach the applicable review threshold.
Develop, document, and maintain Standard Operating Procedures (SOPs), checklists, templates, and workflows related to request intake and project transition processes; support adoption and implementation across the department.
Maintain accurate logs, trackers, and documentation for all requests, projects, work orders, and initiatives; supplement existing systems as needed to ensure reliable tracking, follow-up, and reporting.
Coordinate and track project budget requests and project budget changes through review, approval, and processing, maintaining accurate records and documentation.
Support information gathering, analysis, reporting, and data requests across Construction, Facilities, and Real Estate, including intake metrics, turnaround times, and handoff quality that feed the department's program-level KPI framework.
Identify process gaps and inefficiencies and proactively recommend and support improvements to enhance operational efficiency, clarity, and customer experience.
Support external lease and real estate coordination efforts and assist with furniture procurement and coordination activities.
Support construction and facilities-related emergency preparedness, response, and recovery activities as assigned.
Participate in departmental initiatives
Perform other duties as assigned.
Qualifications
Minimum Qualifications:
Education: Bachelor's degree in Construction Management, Architecture, Engineering, Planning, Business Administration, Public Administration, or a related field OR an equivalent combination of education and directly relevant experience.
Experience: 1-3 years of experience in one or more of the following environments:
Construction, facilities, planning, design, or project managemen1 Capital projects, facilities operations, or public-sector environment1 Customer-facing coordination, intake, or project support roles
Required Competencies (in lieu of years):
Demonstrated ability to manage multiple concurrent requests and deadlines. Strong written and verbal communication skills. Proven follow-up discipline and attention to detail. Experience working with structured processes, documentation, and tracking tools (spreadsheets, logs, basic systems).
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
Job Category: Campus Operations
Apply Before: 11/06/2026, 10:31 AM
Degree Level: Bachelor's Degree
Locations: 4202 E Fowler Ave, Tampa, FL, 33620, US
Hiring Salary: Commensurate with Experience
Essential Personnel: Yes
Job Description
The Design & Construction - Facilities Coordinator serves as the primary point of contact and coordinator for all incoming requests related to construction projects, work orders, events, real estate initiatives, furniture procurement, and other departmental activities within Construction, Facilities, and Real Estate (CFRE). This role is responsible for receiving, triaging, validating, coordinating, tracking, and transitioning requests from initial client contact through assignment to the appropriate Project Manager or Initiative Owner. The position ensures requests are clearly defined, properly funded, compliant with applicable requirements, and set up for successful execution before handoff. As the first point of contact for the department, this role plays a critical customer-facing function and directly impacts project success, stakeholder confidence, and operational efficiency. This role serves as a developmental pathway toward Program Manager-level positions within Construction, Facilities, and Real Estate, building direct working exposure to space management, program governance, and project delivery. Issues and decisions beyond the scope of the role are escalated to the Senior Program Manager or Director.
Responsibilities
Serve as the primary point of contact for all incoming requests related to construction projects, work orders, events, real estate and lease coordination, furniture procurement, and other departmental initiatives.
Receive, triage, and route requests with urgency and accuracy to determine the appropriate path (project, work order, event, or other), ensuring timely progression and clear ownership.
Coordinate directly with requestors to confirm scope, vision, goals, objectives, funding source, schedule expectations, constraints, and other key elements required for successful execution.
Confirm funding availability and readiness in coordination with Finance and other required University departments prior to project or initiative initiation.
Manage work order requests by either redirecting them to the appropriate party for CMMS entry or initiating, tracking, and following up on work orders routed through Construction, Facilities, and Real Estate until completion.
Manage project request intake by establishing project IDs in applicable systems, coordinating internal reviews, and preparing complete and accurate transition packages for assignment to the third-party Program Management entity or internal Project Managers.
Route project requests to the Minor or Major Projects Program based on established thresholds, and assist Major Project teams with intake coordination and project setup.
Support space management activities through field verification, measurements, and logistics coordination, assisting the department in confirming as-built conditions and space utilization data.
Coordinate concept proposal intake with heightened urgency to enable timely assignment to third-party Program Management entity for planning, including assembling handoff packages that support effective budgeting, scheduling, and execution.
Coordinate input and requirements from internal Construction, Facilities, and Real Estate teams and other University departments including Procurement, Finance, Parking & Transportation, Environmental Health & Safety, Building Code, Legal, and others as required.
Support logistics and scheduling coordination for FF&E and test-fit activities.
Support documentation and logistics coordination for the department's Project Steering Committee for projects that reach the applicable review threshold.
Develop, document, and maintain Standard Operating Procedures (SOPs), checklists, templates, and workflows related to request intake and project transition processes; support adoption and implementation across the department.
Maintain accurate logs, trackers, and documentation for all requests, projects, work orders, and initiatives; supplement existing systems as needed to ensure reliable tracking, follow-up, and reporting.
Coordinate and track project budget requests and project budget changes through review, approval, and processing, maintaining accurate records and documentation.
Support information gathering, analysis, reporting, and data requests across Construction, Facilities, and Real Estate, including intake metrics, turnaround times, and handoff quality that feed the department's program-level KPI framework.
Identify process gaps and inefficiencies and proactively recommend and support improvements to enhance operational efficiency, clarity, and customer experience.
Support external lease and real estate coordination efforts and assist with furniture procurement and coordination activities.
Support construction and facilities-related emergency preparedness, response, and recovery activities as assigned.
Participate in departmental initiatives
Perform other duties as assigned.
Qualifications
Minimum Qualifications:
Education: Bachelor's degree in Construction Management, Architecture, Engineering, Planning, Business Administration, Public Administration, or a related field OR an equivalent combination of education and directly relevant experience.
Experience: 1-3 years of experience in one or more of the following environments:
Construction, facilities, planning, design, or project managemen1 Capital projects, facilities operations, or public-sector environment1 Customer-facing coordination, intake, or project support roles
Required Competencies (in lieu of years):
Demonstrated ability to manage multiple concurrent requests and deadlines. Strong written and verbal communication skills. Proven follow-up discipline and attention to detail. Experience working with structured processes, documentation, and tracking tools (spreadsheets, logs, basic systems).
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
- Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.