Job Details
Department Summary
Capital Programs conceptualizes, plans, designs, and oversees all major construction projects on a vibrant 419-acre main campus and network of Medical and Hospitality facilities across Southern California. With exceptional benefits, stability, growth, and career opportunities, you'll be part of a collaborative environment, working on projects that foster cutting-edge research and education at one of the most sought-after institutions in the country.
Position Summary
Capital Programs conceptualizes, plans, designs, and oversees all major construction projects on a vibrant 419-acre main campus and network of Medical and Hospitality facilities across Southern California. With exceptional benefits, stability, growth, and career opportunities, you'll be part of a collaborative environment, working on projects that foster cutting-edge research and education at one of the most sought-after institutions in the country. Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million. As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UC Policy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success. Work is performed under minimal supervision. The incumbent independently initiates, prioritizes, and completes ongoing tasks. Incumbent performs special project assignments under the direction of the Supervisor or Director. The ideal candidate is self-motivated with exceptional organizational and analytical skills, has a strong work ethic, a natural curiosity, and a propensity towards finding solutions. The candidate must have an advanced ability to critically read, comprehend, and synthesize complex information.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- 2 years relevant experience (Preferred)
- Ability to interact in a professional manner to establish and maintain cooperative working relationships with internal staff, campus departments, contactors and external entities (Required)
- Ability to maintain composure while resolving complaints, skill in motivating others to effective action, skill in working as part of a team; collaborating with colleagues, skill in speaking in individual and group settings with persons of various social, cultural, economic and educational backgrounds using appropriate vocabulary and grammar (Required)
- Ability to explain complex policies, procedures, and legal requirements; and educate others in the use of contract forms, ability to persuade others to accept the incumbent's interpretation of policies, procedures, and legal requirements (Required)
- Ability to read, analyze and interpret complex technical and legal documents including construction contracts and administrative manuals, ability to independently gather, organize and analyze information; expeditious identify deficiencies, obtain additional information and formulate recommendations based on analysis (Required)
- Skill in analyzing work processes and developing the most effective procedures for their accomplishment, skill in monitoring and adjusting workload to ensure all project demands and deadlines are met, skill in coordinating the preparation of documents by determining the time, place and sequence of actions to be taken based on data analysis (Required)
- Advanced skill in writing concise, logical, and grammatically correct business correspondence (Required)
- Advanced ability to work in a self-directed, highly detail-oriented manner, following through on assignments and meeting established deadlines, ability to perform repetitive work following established guidelines and procedures (Required)
- Advanced knowledge and experience using Microsoft suite applications (Windows, Word, Excel, SharePoint, Outlook), Adobe Acrobat, as well as ability to quickly learn new applications (Required)
- Ability to lift and move contract documents weighing up to 30 pounds (Required)
- Knowledge of applicable California Public Contract and Labor Codes statutes, requirements and procedures (Preferred)
- Knowledge of disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors, knowledge of construction/architectural/engineering trade terminology (Preferred)
- Previous work history at a large public entity (Preferred)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule
8:00 a.m. to 5:00 p.m.
Union/Policy Covered
99-Policy Covered
Complete Position Description
Organization
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.
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