"Contract & Grant Analyst 3"

Position Information

The department of Physics & Astronomy is seeking a Senior Analyst to assist principal investigators (PIs) with pre-and post-award administration of contracts and grants. Under general direction from the Financial Operations Manager, the incumbent will provide leadership and high level technical support for the proposal submission process and post-award fund administration. This support will include developing a broad foundation of sponsor and university policies. The incumbent will work with a variety of federal and some non-federal sponsors including NSF, NASA, and the Department of Energy, and will be responsible for proposals and awards of diverse scope. This includes analysis of data thorough understanding of complex regulations and providing guidance to principal investigators in the management of their funds. Proposals and awards may involve multi-collaborative and multi-institutional stakeholders as well as communicating effectively among various departments on campus to ensure timely submission of reports, payroll requests, and grant proposals. The Department of Physics & Astronomy supports 45 faculty and includes 203 non-senate academics, postdocs, graduate students, and administrative staff; $20.8 million dollars per year in expenditures and $10M in extramural funding administered over 148 discreet fund sources.

Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training. Required.

Experience Requirements

4 - 7 years of related experience. Required.

Minimum Requirements

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Ability to manage significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques.
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.
• Demonstrated ability to work with a high level of accuracy in a fast-paced environment with multiple deadlines and to work independently as well as cooperatively in a team situation.
• Demonstrated ability to interpret and effectively articulate complex policies and procedures, both orally and in writing.

Preferred Qualifications

• Knowledge of UC policies and procedures and on-line campus financial systems.
• Demonstrated knowledge of UCR's financial systems and research applications.
• Extensive knowledge of UC Systemwide and campus Contracts and Grants policies and procedures.

Key Responsibilities

• Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. (20%)
• Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. (15%)
• Prepares complex proposal budgets and support documents that are required by proposal guidelines. (10%)
• Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data management tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers.