Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.
The Contract Specialist will support the management and administration of contractual agreements at the divisional level. The Specialist will partner with divisional leadership, faculty and staff to facilitate the full contract lifecycle, from drafting and review to negotiation and administration. The Specialist will partner with Central Procurement to ensure alignment with university policies and applicable laws.
The Contract Specialist will support the Development and Alumni Relations Finance and Administration team by managing contract coordination, vendor onboarding, purchase order tracking, and related procurement and operational finance processes. This role will serve as a key liaison between Development and Alumni Relations teams, central procurement/contracts offices, vendors, and internal finance stakeholders to help ensure that vendor engagements, contracts, payments, and related documentation are processed efficiently, accurately, and in accordance with University policies.
Specific Duties & Responsibilities:
- Assist in drafting, reviewing, and negotiating contracts, including service agreements, vendor contracts, and research agreements.
- Partner with central Procurement to ensure all contracts comply with university policies, state and federal regulations, and best practices.
- Maintain accurate and organized contract records and databases.
- Work with leadership, faculty and staff to gather necessary information for contract preparation and execution.
- Serve as a liaison between the division and central Procurement, to ensure consistent application of policies and flow of information.
- Monitor contract performance and compliance, and maintain accurate records.
- Other duties as assigned.
In addition to the duties described above, the Contract Specialist will:
- Advise internal stakeholders on procurement and contract processes, including required documentation, approval workflows, vendor onboarding requirements, payment terms, insurance requirements, and common contract considerations that may require escalation.
- Support vendor onboarding and vendor relationship management by coordinating required documentation, monitoring vendor setup status, and assisting with the resolution of vendor, purchase order, invoice, or payment-related issues.
- Support process improvement efforts by helping develop and maintain standard procedures, templates, checklists, tracking tools, and other resources to promote consistent and compliant procurement and contract management practices across the division.
Minimum Qualifications
- Bachelor’s degree.
- Two years of related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Strong Excel skills
- Strong organizational skills
- Experience with SAP and/or Workday
- Familiarity with contract review workflows, procurement policies, purchase orders, vendor onboarding, and invoice/payment processes
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