Contract Specialist
Job Details
Contract Specialist
Job No: 559449
Work Type: Staff
Location: Southern California: Long Beach
Categories: Bargaining Unit: Unit 9 - CSUEU - Technical Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Temporary, Time Basis: Full Time
Join the vibrant community at California State University, Long Beach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus-one of the largest in the CSU system-serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.
As a member of the CSULB community, you'll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It's an ideal place to grow your career while enjoying everything Southern California has to offer.
Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California's future-offering competitive compensation, comprehensive benefits, and professional growth.
Job Summary
Under the general supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, the incumbent independently performs a wide variety of complex campus-wide contract, contract management and compliance activities.
Key Responsibilities
- Review/execute campus-wide contracts, amendments.
- Drafts and executes special agreements; Confer/correspond/meet with internal and external stakeholders to determine needs.
- Prepares and develops a wide variety of complex contract documents for the campus.
- Maintains physical and electronic contract files and records for auditing and internal control purposes.
- Monitors all campus contracts for compliance, and potential changes to scope, schedule, and payment terms. Reports findings and recommends actions to the Contract Manager.
- Maintains current working knowledge of State law, CSU, and CSULB policies and procedures. Interprets and applies knowledge of applicable laws, codes, regulations and policies in contract responsibilities.
- Track expiring agreements and coordinate renewals/extensions.
- Maintain and update as necessary quick reference and business process guides for contract administration.
Department
Contract Services
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Classification
Administrative Analyst/Specialist - Nonexempt
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
- Hiring Range: The hiring range for this position is $4,799 (Step 1) - $5,736 (Step 10) per month commensurate with candidate's education, experience, skills, and training.
- CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,799 (Step 1) - $6,992 (Step 20) per month.
Benefits
At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.
To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:
- Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
- Health Coverage: A variety of medical, dental, and vision plans.
- Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
- Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
- Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
- Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.
Knowledge, Skills, and Abilities
The ideal candidate possesses a strong knowledge of, or demonstrated ability to quickly learn, a wide range of state, CSU, and University policies, practices, and formats, and effectively apply them in a contracting environment. They are adept at determining facts and communicating with authority, supported by familiarity with the California State Contracting Manual, Federal Acquisition Regulations, and Office of Management and Budget (OMB) Circulars. This individual can thoroughly review contract terms and conditions to identify potential issues or risks for the campus while preparing accurate, legally sound contract documents. They are highly organized and detail-oriented, with the ability to manage a large volume of contracts and administrative details, multitask efficiently, and meet multiple deadlines. Proficiency in an automated purchasing environment is essential, including strong skills in MS Word, Excel, Access, PowerPoint, and other LAN-based applications. The candidate demonstrates excellent business math, reporting, and analytical skills, including the ability to develop tracking reports for contract negotiations and communicate updates effectively to stakeholders. They are experienced in establishing and maintaining both physical and electronic contract records for auditing and internal control purposes. Additionally, they bring strong written and verbal communication skills, enabling effective collaboration with University staff, contractors, and clients to resolve issues efficiently. They exercise sound judgment, proactively prevent problems, and excel both independently and as part of a team.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
- Equivalent to a bachelor's degree in a related field and two years of related experience required.
Application Procedures
Click "Apply Now" to complete the CSULB Online Employment Application.
Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
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