Job Details
Posting Number: 2026681
Posting/Functional Title: Contract Specialist
University Pay Plan Title: Contract Specialist
Location: San Marcos
Department: Procurement and Strategic Sourcing
Recruitment Type: Open Recruiting
Job Type: Full-Time
Funding Source: Permanent
Monthly Salary: $4483-$4646
Job Category : Exempt
Required Qualifications
- Experience: Proven background in contracting, procurement, and/or solicitations, typically 2–5 years or more in contract administration or a related field. Relevant education may be substituted for work experience on a year-for-year basis, where applicable.
Preferred Qualifications
- Bachelor’s degree in business or public administration, finance, law, economics, or related fields.
- Working knowledge of Higher Education, State and Federal rules and regulations in regard to Procurement and Contracting.
- Knowledge of Jaggaer Contracts Plus (formerly SciQuest).
- Experience using SAP or other ERP system.
- Certified Texas Contract Developer (CTCD) certification; must be obtained within six months.
Job Description
The Contract Specialist performs advanced contract management and administrative work in support of the institution’s mission within higher education and in compliance with State of Texas agency requirements. This role involves researching, drafting, coordinating, and tracking a broad range of contracts. The incumbent exercises substantial judgment and initiative to ensure all contracting activities comply with institutional policies and state regulations. The position requires a combination of legal, analytical, negotiation, and communication skills to guarantee that contracts meet the university’s needs, adhere to all applicable laws and regulations, and protect the university’s interests.
Job Duties
1. Contract Drafting, Review, and Negotiation
- Research, prepare, review, and negotiate a variety of contract documents and amendments.
- Prepare, review, and negotiate contract terms, conditions, and pricing to ensure agreements are favorable and compliant with applicable requirements.
- Review contracts and solicitations for inclusion of required clauses and overall legal sufficiency.
- Collaborate internally with the Office of General Counsel, and other relevant departments to draft, review, and secure necessary approvals for contracts, ensuring that all agreements serve the best interests of the university.
2. Compliance and Policy Adherence
- Ensure contract compliance with university, state, and federal guidelines, including effective risk management practices and adherence to all relevant statutes and regulations.
- Remain current on state and university procurement and fiscal rules, regulations, and best practices to ensure ongoing compliance and institutional integrity.
3. Contract Lifecycle Management
- Maintain accurate and up-to-date records of contract documents, approvals, amendments, and renewals; monitor critical dates to ensure timely processing of all contract actions.
- Oversee and update the university’s official contracts database or system of record to ensure data integrity, accessibility, and compliance with institutional requirements.
- Ensure proper and timely closure of contracts upon expiration or termination.
- Prepare, generate, and distribute contract reports on a regular basis (weekly, bi-weekly, quarterly, etc.) to support oversight and decision-making.
- Assist in monitoring contractor performance to ensure all contractual obligations and standards are met, and support the resolution of contract disputes by providing guidance and assistance to university departments.
4. Stakeholder Engagement and Coordination
- Manage the contracts inbox by reviewing all correspondence and ensuring prompt, professional responses.
- Provide professional, accurate, and concise communication, both verbally and in writing, to all stakeholders.
- Serve as a primary point of contact for internal and external stakeholders throughout the contract lifecycle, responding to inquiries, interpreting contract requirements, and resolving issues.
- Coordinate efforts with various university departments to ensure fulfillment of all contract requirements and deliverables.
- Advise university departments of contractual rights, responsibilities, and required actions.
5. Continuous Improvement and Support Activities
- Training and educating university staff on contract policies and procedures.
- Participating in policy development or continuous improvement initiatives related to contracting.
- Supporting audits related to contracts and procurement.
6. Other
- Work overtime, including evenings and weekends, as necessary to meet project or business needs.
- Other duties as assigned.
Additional Information to Applicants: This is an in-person position, and all assigned duties must be performed on-site at the San Marcos campus.
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