"Coordinator, Administrative Operations, Raj Soin College of Business"

Job Description

Coordinator, Administrative Operations, Raj Soin College of Business

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Coordinator, Administrative Operations, Raj Soin College of Business

Job Category: Administrative (exempt/non-exempt)

Department: Raj Soin College of Business Admin

EEO number: 25P344

Position FTE: 100%

Minimum Annual or Hourly Rate: $50,000

Salary Band: UC S04

Job Summary/Basic Function
Responsible for leading, coordinating, and executing a variety of projects at the direction of the Dean and Associate Dean. This position will also be responsible for the administration of the Raj Soin College of Business' Dean's office to include streamlining of various workflows and processes, and oversight of front office operations. This position provides high-level support, coordination, and oversight of projects for the Raj Soin College of Business, and is a central point of contact for a variety of stakeholders. This role plays a crucial role in ensuring coordination of activities and the efficient operation of the overall college.

Minimum Qualifications

• Bachelor's degree and two years of experience OR an Associate's degree and four years of experience OR High School Diploma or GED with at least 6 years of experience in customer service, project management, office coordination/management or an equivalent combination of education and experience.
• Strong communication skills (both written and oral).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Suite and other relevant software.
• Exceptional organizational and time management skills.
• Ability to multitask, prioritize tasks, and adapt to changing priorities.
• Discretion and confidentiality in handling sensitive information.
• Positive attitude, proactive mindset, and a willingness to take on new challenge.
• Proficient in the operation of standard office equipment, such as multi-line phone, fax, and copier.

Preferred Qualifications

• Experience in a university setting.
• Experience in coordinating student-centered programs/activities.
• Experience with Banner software, website design and/or social media programs.

Essential Functions and percent of time
Project Management and College Relations (20%)

• Provides high-level support in the management and oversight of projects for the Dean and Associate Dean and the College's administration offices.
• Collaborates with college leadership on project initiatives. Assist in the development of detailed project plans, including timelines, milestones, and resource allocations and coordinates project activities, ensuring adherence to established timelines and budgets. Monitors progress and identifies potential issues and implements appropriate corrective measures and facilitates regular project meetings and provides updates to stakeholders.
• Serves as a central point of contact for project stakeholders including staff, faculty, students and external partners. Fosters effective communication channels to ensure stakeholders are informed and engaged.
• Supports campus event logistics by assisting in the planning, scheduling, and coordinating activities to meet deadlines and helping to identify event needs, staff, or finances by reviewing event objectives and schedules.
• Assists with developing programs, agendas, budgets, and services according to customer requirements.
• Demonstrates commitment to continuous quality improvement, providing outstanding service to a variety of university stakeholders.
• Attends team meetings representing the Dean and Associate Dean and provides follow-up on meeting outcomes including tracking of resulting activities and projects.
• Coordinates campus support, and assists with planning for campus meetings, team building and networking events.

Campus Communication/Outreach (20%)

• Prepares and distributes general campus communication. Works with relevant stakeholders to ensure consistent messaging and timing.
• Serves as a liaison and acts on behalf of the Dean and Associate Dean in daily dealings with individuals internal and external to the university.
• Researches and gathers information to develop recommendations or directives originating from the Raj Soin College of Business offices. Handles sensitive issues that require confidentiality.
• Uses discretion and independent judgment to respond to inquiries and concerns.
• Responds to inquiries from internal and external constituencies as appropriate and meets with unscheduled visitors and provides response or make referrals to appropriate areas.

Essential Functions and percent of time (cont'd)
Administrative Support/Office Management (50%)

• Provides administrative support of the Dean and Associate Dean to include: scheduling and preparing meetings, preparation of correspondence and reports and, as directed, coordination of Dean's initiatives and special assignments.
• Conducts research, compiles data, and prepares papers for consideration and presentation by campus administration.
• Coordinates and directs the general management of the office by exercising functional leadership and problem-solving skills, carrying out a broad and complex set of assignments, taking appropriate independent action as needed.
• Investigates, resolves, or redirects problems/concerns that come before the Dean.
• Organizes process documents and develop workflows with a target of improving quality, reducing costs or increasing productivity to improve efficiency and customer satisfaction.
• Prepares and maintains confidential correspondence and documents related to personnel, contracts and professional service agreements.
• Monitors and tracks document flow in and out of the office, including maintenance of records and files.
• Coordinates and administers Corporate Advisory Board agendas and minutes including committee meeting agendas and related materials.
• Manages complex calendars, schedule meetings, and coordinate travel arrangements.

Non-Essential Functions and percent of time
Other related duties: (10%)

• Other Duties as assigned.

Working Conditions
Fast-paced office environment. Some evenings and weekend events.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

First Consideration Date: 09/03/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21353