Coordinator, Aquatics & Safety

Job Description Summary

The Aquatics Coordinator works directly with the Associate Director of Facility Operations to oversee all aspects of the aquatics program to include, but not limited to, open recreation swim, private swim lessons, specialty aquatics-based programs, summer youth and community aquatics programs, and pool events. This position also assists with the management of day-to-day operations for Penn Campus Recreation's aquatic facility, the Sheerr Pool, and supervises lifeguards and swim instructor staff. Is the lead instructor for all Red Cross lifeguard certification courses for staff and external customers. In addition, the Coordinator would assess risk management for the entire facility and manage Red Cross certifications for Campus Recreation staff. The Coordinator would be expected to instruct aquatic programming classes/lessons or cover life guard shifts if needed.

Job Responsibilities

• Programming: Responsible for the effective delivery, evaluation, promotion and reporting of innovative and traditional aquatics programs and designed to engage the campus community including program development, scheduling, implementation, program registration, participant development.
• Staffing: Provide orientation for new staff; Approve shift trades for temp staff; supervise job posting, interviewing, hiring, and payroll; Manage WorkDay action; Manage scheduling, staff reports, safety audits and guard and instructor roster. Guard as needed to maintain minimum coverage requirements.
• Facility Management: Maintain CPO and PA Pesticide License; Conduct daily walk throughs and report facility issues; Inspect and maintain inventory; Manage pool access lists; Coordinate w/ Varsity Swimming & Diving team; Weekly chemical log/daily chemical level check; Set up and break down long course.
• Risk Management: Maintains American Red Cross LGI and Lifeguarding certification. Reviews risk management policies and procedures and audits of staff. Manages staff certifications list for CPR/AED/First Aid and schedules trainings as needed. Inspects First Aid Kit/AED kits and maintains CPR/First Aid training inventory and equipment.
• Administration & Communication: Monitor Aquatics interest forms and registrations; Assist with marketing; Assist with program sales, data collection, and customer service. Review lesson plans, manage client data sheets, and send follow up surveys.
• Budget Management: Assist with the preparation, presentation, and implementation of the aquatics programming budget to include managing and meeting expense and revenue goals. Will maintain budget and revenue tracker throughout fiscal year.
• Assist in the setup and operations of special events or programs within Campus Recreation and/or Athletics as needed.
• Other duties and responsibilities as assigned.

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required. Experience in university recreation, preferred.
• Current American Red Cross Lifeguard, CPR/AED for the Professional Rescuer and Emergency Oxygen certifications required.
• American Red Cross Lifeguard Instructor (LGI) certification required.
• Water Safety Instructor (WSI) certification preferred or ability to obtain within 6 months of hire.
• Certified Pool Operator (CPO) certification preferred or ability to obtain within 6 months of hire.