Coordinator, Candidature & Examinations
Coordinator, Candidature & Examinations
- Reference number: 26214
- Term: Fixed-term, full-time
- Remuneration: $138,193 to $156,633 pa (HEW8) (inclusive of $116,774 to $132,357 salary pa, 17% superannuation and 17.5% recreation leave loading)
- Location: Kelvin Grove (hybrid option available)
- Open to: Current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.
Who are we looking for?
We are seeking a Coordinator, Candidature & Examinations to join Office of Research Services, Research Portfolio, Academic Division.
As the Coordinator, Candidature and Examinations in the Graduate Research Centre you are responsible for providing leadership to a team who primarily provide administrative support for higher degree by research programs, facilitates the provision of advice on policy and process, promotes delivery of high quality, efficient, cost-effective and targeted services, embedding a student-focused culture of innovation, team-work and continuous improvement. You will develop, nurture and maintain strong working relationships with HDR students, academic supervisors and the Directors of Research Training/HDR Academic Leads to ensure that service provision is effective, efficient and aligns with QUT and the Faculty/Centre strategic and policy directions.
We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.
About us
QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.
The Graduate Research Centre (GRC) at QUT provides exceptional service and support to Higher Degree by Research (HDR) students. Through the provision of tailored support services, the GRC puts the student at the centre of what we do, striving to exceed the expectations of our HDR students and supervisors from admission through to graduation. The GRC includes two dedicated teams working collaboratively to provide seamless, client-focused, efficient and effective services to HDR students. The Client Services Team acts as the key point of contact and provides a high level of consistent service provision to support HDR students and supervisors during the entire student lifecycle, ensuring continuous improvement of the student and client customer experience. The Admin Services Team delivers operational services, governance and support to ensure a streamlined student research journey..
What you need to succeed
- Education, training and/or relevant experience equivalent to the completion of postgraduate qualifications, or progress towards postgraduate qualifications with extensive relevant experience.
- Extensive experience leading, developing and managing a collaborative and highly engaged team.
- Demonstrated ability and experience in liaising on complex and sensitive matters with prospective and enrolled postgraduate research students, academic staff and administrative staff, within central administration, Faculties, Institutes, schools, centres and other sections of the University.
- Demonstrated ability to provide specialised advice, articulate research training goals and plans, interpret complex guidelines and communicate HDR candidature and examination issues professionally and effectively to HDR students, academic staff, and administrative staff in Faculties, Divisions, Institutes and other areas.
- Demonstrated high level verbal, written and interpersonal communication skills, including the ability to clearly communicate, consult, negotiate and liaise with service partners.
- Proven ability to plan, organise and prioritise workloads in order to meet deadlines in an environment of competing demands.
- Demonstrated digital literacy skills with a large range of software, and the capacity to quickly learn new systems.
- Demonstrated commitment to equity, diversity and Indigenous Australian engagement.
Life at QUT
We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:
- A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
- Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
- Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
- Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
- Purchased Leave Scheme - up to 8 extra weeks.
- Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
- Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
- Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.
Explore more benefits of life at QUT.
Belong at QUT
We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.
As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.
At QUT, diversity is not just embraced—it's celebrated. See our commitment
How to Apply
Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.
Find out more about this position and submit your application by clicking 'Apply' or the link below.
View the job details at: 26214 - Coordinator, Candidature & Examinations
Job opens: 12-May-2026
Applications Close: 26-May-2026 at 11.30pm
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