"Coordinator, Faculty Budget"

Job Details

Coordinator, Faculty Budget, Houston, Texas, 3100 Main

Job Summary

Maintain the daily budget activities and expenditures and serve as the subject matter expert for all faculty travel and expense inquiries. Provides technical and/or navigational assistance to support faculty, training, website updates, customer support, etc.

ESSENTIAL FUNCTIONS

• Maintain the faculty travel authorization and expense reimbursement system including any correspondence with faculty related to the travel and expense management system as well as any of the college’s travel expense issues, processes and/or procedures.
• Serve as point of contact for all faculty travel related expenditures and a resource for problem resolution of any issues and concerns.
• In collaboration with the District Travel Office, resolve and address any concerns related to faculty travel.
• Maintain associated faculty travel records, databases, spreadsheets, and travel and expense software to generate periodic and ad hoc management exception reports.
• Provide regular reports on available travel credits for faculty to recoup travel credit and repurpose it to other employees as approved by the Executive Director.
• Assist with unapproved/declined travel authorizations; help faculty with reconciliation/resolution of issues and request and verify receipts as necessary for policy compliance.
• Monitor expenditure trends, possible violations and taxes collected, and make recommendations on findings to the Executive Director.
• Maintain the Faculty Professional Development web page, training, and travel procedures manual on an annual basis or as updates are needed.
• Provide faculty with travel-related guidance with online video tutorials/webinar training as needed.
• Assist and coordinate travel issues for stranded faculty in emergency situations.
• May need to assist outside normal business hours on nights and weekends.
• Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Bachelor’s degree in a Business-related field or related field required
• Associate’s degree plus 2 years related experience may be considered in lieu of required degree
• 4 years related experience required
• Experience working in an educational setting preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Budget Management
• Travel Management System
• Travel Guidelines

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singularly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.