Coordinator for Faculty-Led Programs

Coordinator for Faculty-Led Programs

Organization: Office of Global Engagement

Job Location: Oklahoma-Norman-Norman Campus

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm

Work Type: Onsite

Salary Range: Targeted salary: $20.67 hourly, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Primary Purpose/Job Function: The Coordinator for Faculty-Led Programs is responsible for collaborating with OU faculty & staff and institutional partners in developing and implementing faculty-led study abroad programs to support student global learning. This position will work with programs around the world including at the OU Study Centers in Arezzo, Italy and Puebla, Mexico. We are seeking positive, creative individuals to join our highly collaborative team of study abroad professionals!

Responsibilities:

• Develop faculty-led program budgets, itineraries, and logistics in collaboration with faculty, departments, and institutional partners
• Clearly communicate program policies, procedures, deadlines, etc to students, faculty, staff, and external organizations/institutions
• Advise students and faculty/staff before, during, and after the experience (including pre- departure processes, orientation, and reentry programming)
• Conduct information sessions, campus recruitment, study abroad promotion and other outreach activities (examples include classroom visits, informational sessions, tabling, presentations to student groups, social media and other electronic promotions, etc.)
• Manage financial/payment processes of programs including contracts, budgets, and payments and support the timely execution of such processes by the responsible parties
• Create and maintain study abroad brochures within the study abroad application management software system
• Maintain database records and files including rosters, student data, and budgets
• Conduct program assessments and evaluations
• Perform other duties as assigned

Required Education and Experience: High School Diploma or GED and some College, AND:

• 18 months experience in office supervision/management or student services

Skills:

• Ability to accurately read and understand written materials and instructions
• Ability to communicate verbally and in writing
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to engage in strategic thinking and planning
• Ability to facilitate meetings and engage in public speaking
• Ability to produce reports and complete work within deadlines
• Attention to detail and managing accurate, complex processes
• Competency in creating, organizing, and maintaining data
• Proficient navigating and maintaining databases
• Enthusiasm and creativity
• Intercultural competency and sensitivity

Certifications: None

Advertised Physical Requirements:

Physical:
+ Sit for long periods of time
+ Ability to engage in repetitive motions
+ May be required to bend, lift, stoop, and carry

Environmental:
+ Standard office environment
+ Regular pressure to meet productivity standards

Department Preferences:

• Master's Degree in Student Affairs, Higher Education Administration, International Studies, Area Studies, or related field
• 12+ months experience in Education Abroad or similar role working with college students
• At least one significant international or intercultural experience

Supervision:

This position will supervise 0-3 student employees

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Mar 25, 2026

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