Job Summary
The Coordinator of Degree Certification is responsible for managing undergraduate and graduate student degree certification processes in Harris College of Nursing & Health Sciences, and serves as the primary support for undergraduate and graduate academic programs and processes in the college.
Duties & Essential Job Functions:
- Undergraduate Degree Progress Support: Prepares and monitors students’ intent to graduate no later than two semesters prior to graduation; provides degree certification of seniors by reviewing all undergraduate senior academic advising reports, manages the process of ensuring the posting of senior grades at the end of each term, ensuring that graduation requirements have been met; approves students for graduation in collaboration with the Registrar’s office; notifies students they have been approved for graduation or that they do not meet graduation requirements.
- Athletic Certification: Certifies progress of all Harris College student athletes for NCAA compliance each semester in coordination with the Athletic Department; ensures deadlines are met.
- Graduate Degree Progress Support: Assists academic units with graduate student application and admission process. Provides processing instruction for submission of graduate financial aid forms and student stipends. Sends notices to graduate students of deadlines for filing intent to graduate forms and certifies graduate students for graduation in collaboration with the Registrar’s Office; notifies students they have been approved for graduation or that they do not meet graduation requirements.
- Associate Deans Support: Provides administrative support to Associate Dean for Nursing & Nurse Anesthesia and Associate Dean for Health Sciences related to students’ academic standing; researches, advises and provides supporting documentation to inform decisions.
- Academic Advising support: Serves as a resource for college academic advisors and faculty advisors on student advisement of degree plan requirements for undergraduate and graduate programs. Run queries on appropriate student registration; academic warning, probations, suspensions; processes non-traditional course contracts as approved by Associate Deans; reviews current processes and consults with the Registrar’s office, Dean, Associate Deans and Academic Advisors; makes recommendations for improvement and oversees the implementation of approved changes; receives, processes, and maintains documents and databases; troubleshoots potential problems and makes appropriate referrals; meets with faculty as necessary; ensures that Harris College record keeping processes align with those of the Registrar’s office.
- Liaison with University Offices: Works with multiple offices to stay updated and informed to ensure Harris College meets current standards for multiple processes; offices include, but are not limited to, Registrar, Human Resources, Graduate Studies, Financial Aid, Athletics.
- Performs other related duties as assigned.
Required Education & Experience:
- Bachelor’s Degree.
- 2 plus years’ experience in higher education.
Preferred Education & Experience:
- None
Required Licensure/Certification/Specialized Training:
- None
Preferred Licensure, Certification, and/or Specialized Training:
- 3 plus years’ experience using higher education software.
Knowledge, Skills & Abilities:
- Knowledge of curriculum and degree requirements.
- Knowledge of university programs; knowledge of program planning.
- Knowledge of research techniques.
- Knowledge of NCAA student athlete compliance requirements.
- Skill in components of Microsoft Office Suite, with an emphasis on Excel.
- Skill in the navigation of Microsoft Windows.
- Skill in complex problem solving
- Skill in communications and interpersonal techniques, including being an effective member of a team.
- Ability to establish and maintain databases, with an emphasis on Peoplesoft.
- Ability to clearly communicate information orally and in writing.
- Ability to manage multiple projects and meet deadlines.
- Ability to review and make recommendations to improve and streamline processes.
- Ability to interact with constituencies and peers.
- Ability to develop problem statement and link research methodologies.
- Ability to use research conclusions and collegial input to develop strategic alternatives.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
- Visual acuity to read information from computer screens, forms and other printed materials and information.
- Able to speak (enunciate) clearly in conversation and general communication.
- Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
- Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
- Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
- Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
- There are no harmful environmental conditions present for this job.
- The noise level in this work environment is usually moderate.
Employment Values Statement:
Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.