Coordinator of Facilities, Technology & Operations

Position Introduction

The Coordinator of Facilities, Technology & Operations supports the daily function, maintenance, and continuous improvement of the School of Music's facilities, technology, and event operations. This role ensures all spaces are professional, functional, and performance-ready, while developing systems that promote proactive, efficient, and high-quality operations.

Facilities & Operations

• Ensure all School of Music spaces (Carpenter, Reynolds, Holmberg, and Catlett) are professional, functional, and performance-ready.
• Develop and implement systems to maintain organized, clean, and efficient classrooms, rehearsal spaces, loading dock, and storage areas.
• Identify, prioritize, and coordinate needed internal and external repairs and improvements in collaboration with OU Facilities.
• Develop and manage preventative maintenance schedules for facilities, instruments, and classroom technology.
• Coordinate custodial and facilities support for special events.

Scheduling & Event Coordination

• Serve as primary coordinator for classroom and rehearsal space scheduling and optimization.
• Coordinate course scheduling within the university system.
• Schedule rehearsals, meetings, and special events.
• Coordinate technical and logistical execution of School of Music events in consultation with faculty and with approval of the Director.

Technology & AV Support

• Monitor and manage classroom technology.
• Troubleshoot issues and coordinate with central IT as needed.
• Schedule repairs and plan upgrades.
• Provide basic support for faculty and staff technology needs.

Inventory & Systems Management

• Maintain and regularly audit the inventory of instruments and technology.
• Coordinate piano tuning and maintenance.
• Manage MUED and specialty instruments in collaboration with faculty.
• Plan for repair, replacement, and long-term equipment needs.
• Develop and maintain standard operating procedures, checklists, and documentation.

Student Supervision

• Recruit, train, and supervise graduate assistants and student workers.
• Support instrument inventory, locker management, and event/technology operations.