Coordinator of Property Control

POSITION SUMMARY

Reporting to the Director of Purchasing, the Coordinator of Property Control has the responsibility for all phases of the University's warehouse operations, including receiving, storing, issuing, delivering, shipping, and disposal of widely diversified and specialized supplies, equipment, and furniture. The Coordinator of Property Control establishes and maintains asset management and accountability over all supplies and equipment received by the University, ensures that equipment above the inventory threshold level is properly tagged and recorded in the Property Control database, resolves damage and specification issues with the manufacturer, distributor, and/or delivery company, enforces policies and procedures regarding the proper storage and accountability of items in dispute, and supervises daily distribution of supplies and equipment to various University departments.

PRIMARY RESPONSIBILITIES

• Ensures an efficient warehouse operation by supervising the receipt of all equipment, furniture, and supplies shipped to the warehouse, enforcing policies and procedures regarding the proper storage and accountability of those items, and resolving damage or deviation from specification issues with carriers and/or manufacturers to ensure that the University receives compensation for damaged or missing goods.
• Completes the delivery process by supervising the daily distribution of supplies and/or equipment to the various departments, ensuring that the items are delivered to the responsible person and proper signatures are obtained for the delivered items.
• Maintains non-expendable University property by complying with established procedures for the receipt, tagging, storing, and subsequent accountability of property purchased by or donated to the University.
• Maintains accurate inventory data records and files with descriptions and locations and ensures the state inventory system is updated according to policy and procedures.
• Coordinates the physical inventories of University property, and reporting discrepancies between reported inventories and actual property on-hand.
• Completes the Annual Property Certification for submission to LPAA.
• Coordinates the transfer of surplus equipment to LPAA.
• Provides training to university staff on property procedures.
• Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Monitors Property Control website pages to make sure it is accurate and current.
• Occasional evening and weekend work and overnight travel may be required; and
• Perform other duties as assigned.

REQUIRED MINIMUM QUALIFICATIONS:

• Education: High school diploma or the equivalent is required.
• Experience in operating various motor vehicles, light delivery vehicles, and a forklift is required.
• Skills: Effective interpersonal communication skills are required. The ability to use Microsoft Word and Excel is required. The ability to learn to use and maintain the electronic purchasing system is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
• Effort: Lifting and moving of equipment and supplies weighing up to 100 pounds on a daily basis is required. Work is performed both indoors and out-of-doors, occasionally in environments that could have work hazards.
• License: A valid driver's license is required.

PREFERRED QUALIFICATIONS:

• Five years of experience in shipping, receiving, and material-handling work is preferred.
• Experience with computerized inventory or receiving procedures is preferred.
• Supervisory experience is preferred.
• Knowledge of the State of Louisiana purchasing laws, policies, procedures and guidelines
• Knowledge of and working experience with Ellucian’s Banner Finance or other major postsecondary education financial management system

TYPE: Full-time

COMPENSATION: $30,000-$40,000

APPLICATION DEADLINE: Review of applications begins May 15, 2026 and continues until position is filled.

• The application can be filled out online at SUSLA's Application for Employment
• Please attach cover letter, resume, transcript(s), and three references to application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Criminal background check and reference verification is required.