Coordinator, Payroll

Job Summary

The Payroll Coordinator ensures the accurate and timely processing of assigned payrolls while overseeing the efficient tracking and management of employee time and attendance within the institution’s system.

Essential Job Functions and Performance Indicators

Job Responsibilities and Execution

• Ensures that all computing of wages and withholdings for employees is completed accurately and in a timely manner
• Monitors payroll adjustments for all promotions, transfers, terminations and newly hired employees
• Processes off-cycle checks as needed for terminations and discrepancies
• Maintain compliance with multi-state taxation regulations on assigned payrolls
• Processes yearly tax forms
• Assists employees with making tax status and direct deposit changes within Workday
• Answers questions and assists in resolving employees’ payroll-related issues
• Conducts overtime and timecard audits
• Ensures that all timecards are completed, approved and submitted for payroll processing
• Reviews and processes all payroll tax adjustments
• Maintains payroll-related files and records
• Conducts various payroll audits and provides reporting as needed
• Assists approvers with time corrections, time-off entry and any questions related to the timekeeping system
• Assists the HR division with conducting payroll, timekeeping, compliance, and other operational audits; gathers and analyzes data, prepares reports, and identifies discrepancies
• Develops and updates SOPs for all processes within the payroll department

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values
• Serves as the primary point of contact for employees answering emails, phone calls, and inquiries in a timely manner

Communication, Teamwork and Collaboration

• Works closely with the HR Specialists in managing employee and organizational changes.
• Assists employees and managers with questions about payroll policies and pay discrepancies
• Provides time tracking training to timecard managers

Required Qualifications

• Bachelor’s degree
• Minimum of 3 years payroll experience
• Experience with Workday Payroll or a similar system preferred

Knowledge, Skills and Abilities

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and verbal communication skills
• Ability to establish and maintain effective relationships with faculty, staff and colleagues
• Excellent organizational and prioritization skills
• Ability to work on multiple tasks simultaneously
• Strong professional integrity and ability to maintain strict confidentiality
• Ability to use good judgment, think critically and adapt to new technology and processes
• Ability to use general office hardware and computer software applications