Coordinator Scholarships

JOB SUMMARY

The Scholarships Coordinator oversees the development, management, and maintenance of all scholarship policies, procedures, and operations. This role works to improve scholarship delivery systems, maximize office efficiency, and enhance overall effectiveness. The coordinator also ensures accuracy, compliance, and timeliness in scholarship entry and in preparing information for the website. In addition, the position serves as a key liaison with various internal and external constituents.

PRIMARY JOB RESPONSIBILITIES

• Oversees, coordinates, publishes, and monitors scholarship policies and procedures; trains staff in conjunction with departmental leadership
• Supervises and assists with entry of scholarship information into student records; updates and changes records regarding federal and state grants; certifies documents to facilitate payment of outside scholarships
• Collaborates with external departments, organizations, and stakeholders to support the facilitation and administration of scholarships and funding initiatives
• Utilizes various applications and software platforms to promote scholarships, process awards, and collect relevant data; ensures accurate and accessible presentation of information for administrators, students, and external stakeholders
• Assists with financial reconciliations; develops and disseminates reports for reconciliations and compliance reviews; assists in resolutions and troubleshooting
• Maintains information regarding institutional, state, federal, and outside scholarships to disseminate and publicize in various formats
• Leads committees in the evaluation of student appeals, scholarship awarding decisions, and need-based determinations, ensuring fair and consistent application of both scholarships and federal aid
• Assists with advising and counseling students, parents, agencies, and University staff on all aspects of student financial services; conducts presentations
• Assists with NCAA awarding and compliance
• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of federal, state, and university academic, scholarship, and work policies and procedures
• Knowledge of database preparation and maintenance
• Interpersonal/human relations skills
• Verbal and written communications skills
• Ability to assess situations/needs and assist accordingly
• Ability to efficiently process large volumes of scholarship awards within tight timeframes while maintaining accuracy and compliance
• Ability to clearly explain funding decisions using documented, consistent, and policy-aligned practices
• Ability to achieve ambitious performance targets without compromising accuracy or attention to detail
• Ability to manage multiple projects simultaneously while maintaining organization and efficiency
• Ability to maintain confidentially
• Ability to prepare and generate reports
• Ability to organize and maintain accurate records and files
• Ability to adapt to work environment changes, and relate to diverse populations.
• Ability to assess situations and exercise discretion and independent judgment with respect to matters of significance

MINIMUM QUALIFICATIONS

• Bachelor's degree
• Two or more years of related experience

Full-Time Benefits

Saint Louis University offers a robust benefits package, such as tuition remission benefits for full-time employees and their dependents, comprehensive health coverage, generous retirement plans, and paid time off. Additionally, employees enjoy an inclusive community, wellness programs, and various discounts, all reflecting the universitys commitment to their well-being and success.