The Special Events Coordinator provides administrative,
operational, and event-related support for fundraising and
engagement activities across the University of Maryland School
of Medicine (UMSOM) and University of Maryland Medical
Center (UMMC) . Reporting to the Senior Director of Special
Events, this position plays a critical role in supporting the
day-to-day functions of the philanthropy office and Special Events
team by coordinating event logistics, managing vendor relationships
and service agreements, developing and distributing event and
marketing materials, coordinating staff and volunteers, and
supporting the logistical execution of a growing portfolio of
fundraising, stewardship, donor recognition, and strategic
cultivation events. This role offers the opportunity to experience
the full event lifecycle—from planning and developing new ideas
that enhance the guest experience through on-site execution—while
building skills and growing professionally within a dynamic
philanthropy program.
As a key member of the philanthropy operations team, the Coordinator supports the successful planning and execution of fundraising, donor recognition, cultivation, and engagement events while ensuring efficient administrative processes and exceptional constituent experiences. The position is responsible for supporting a broad range of activities related to fundraising events, donor recognition, stewardship, prospect engagement, and event logistics.
The Coordinator works collaboratively with gift officers, operations staff, faculty, administrators, volunteers, vendors, and external constituents to facilitate effective communication, maintain documentation, coordinate workflows, and provide outstanding service and support to donors and stakeholders. Responsibilities include preparing correspondence, reports, event materials, meeting documents, and other resources necessary to support fundraising and engagement initiatives. The Coordinator will also attend and support the on-site execution of most major events, providing the opportunity to see plans through from concept to completion, contribute to real-time problem-solving and event delivery, and gain hands-on experience across a broad range of high-level philanthropic events.
Operating within established policies and procedures, the Coordinator applies professional knowledge, organizational skills, and sound judgment to manage assigned responsibilities, resolve routine and non-routine issues, and ensure the accuracy, confidentiality, and integrity of donor and event information. The position exercises initiative, discretion, creativity, and analytical thinking in carrying out assignments and may independently manage projects, processes, resources, or event-related activities. The Coordinator contributes to the development and evaluation of goals and objectives, identifies opportunities for process improvement, and helps ensure compliance with institutional policies, procedures, and legal requirements.
The Coordinator receives general direction regarding assignments, expectations, and deadlines while demonstrating the ability to work independently within defined parameters. The position may coordinate the work of staff, volunteers, vendors, or other stakeholders to support successful event execution and fundraising outcomes.
As an integral member of the philanthropy team, the Coordinator supports the mission of Maryland Medicine by providing high-quality administrative, operational, and professional event management and operational support that advances fundraising effectiveness, donor engagement, and institutional priorities.
Benefits: Exempt Regular
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Primary Duties:
As a key member of the philanthropy operations team, the Coordinator supports the successful planning and execution of fundraising, donor recognition, cultivation, and engagement events while ensuring efficient administrative processes and exceptional constituent experiences. The position is responsible for supporting a broad range of activities related to fundraising events, donor recognition, stewardship, prospect engagement, and event logistics.
The Coordinator works collaboratively with gift officers, operations staff, faculty, administrators, volunteers, vendors, and external constituents to facilitate effective communication, maintain documentation, coordinate workflows, and provide outstanding service and support to donors and stakeholders. Responsibilities include preparing correspondence, reports, event materials, meeting documents, and other resources necessary to support fundraising and engagement initiatives. The Coordinator will also attend and support the on-site execution of most major events, providing the opportunity to see plans through from concept to completion, contribute to real-time problem-solving and event delivery, and gain hands-on experience across a broad range of high-level philanthropic events.
Operating within established policies and procedures, the Coordinator applies professional knowledge, organizational skills, and sound judgment to manage assigned responsibilities, resolve routine and non-routine issues, and ensure the accuracy, confidentiality, and integrity of donor and event information. The position exercises initiative, discretion, creativity, and analytical thinking in carrying out assignments and may independently manage projects, processes, resources, or event-related activities. The Coordinator contributes to the development and evaluation of goals and objectives, identifies opportunities for process improvement, and helps ensure compliance with institutional policies, procedures, and legal requirements.
The Coordinator receives general direction regarding assignments, expectations, and deadlines while demonstrating the ability to work independently within defined parameters. The position may coordinate the work of staff, volunteers, vendors, or other stakeholders to support successful event execution and fundraising outcomes.
As an integral member of the philanthropy team, the Coordinator supports the mission of Maryland Medicine by providing high-quality administrative, operational, and professional event management and operational support that advances fundraising effectiveness, donor engagement, and institutional priorities.
Benefits: Exempt Regular
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Primary Duties:
- Provide professional and administrative support for department,
school, and medical center fundraising and engagement events.