"Coordinator, Ultrasound & Pain Management"

Job Details

JOB SUMMARY

The Coordinator for the Ultrasound and Pain Management Division (UPM) provides high-level administrative and operational support to the UPM division. This role manages the academic and clinical calendar, coordinates with key stakeholders, maintains compliance documentation with different accreditation agencies, and drives day-to-day operations with a project management mindset. The Post-Degree Coordinator ensures program milestones are met, and that communication across faculty, students, and partners is seamless and proactive.

QUALIFICATIONS

• Bachelor's degree required.
• Experience with project management tools and collaboration platforms.
• Demonstrates ability to organize complex schedules and manage multiple projects simultaneously.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently.
• Excellent written and verbal communication skills.
• Maintain confidentiality when handling student information.
• Maintain confidentiality and discretion in all communications.
• Demonstrates advanced working knowledge of Microsoft Office Suite, database management, and cloud-based document collaboration tools.
• Ability to generate reports using data analysis software.
• Proficiency in event planning software and secure digital communication platforms.
• Ability to collaborate with faculty, staff, and external stakeholders in a technology-driven environment.

RESPONSIBILITIES

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other activities necessary for departmental operations. This list describes major responsibilities to support various UPM processes for MTSA:

Program Administration

• Serve as the primary point of contact for the UPM division, managing communications with faculty, students, and external stakeholders.
• Develop and manage a comprehensive academic and clinical calendar using project management tools.
• Track key deadlines, event preparation, and educational materials.
• Coordinate program meetings, prepare agendas, and document proceedings.
• Prepare and maintain accurate fellowship records and documentation required by the Council on Accreditation of Nurse Anesthesia Educational Programs (COA).
• Facilitate student onboarding, including clinical credentialing processes and orientation.
• Manage all aspects of program evaluation and credentialing processes.
• Update, edit, and maintain program handbooks.
• Provide coverage for MTSA’s main phone line as needed.
• Assist in the planning and execution of MTSA events, including but not limited to UPM Continuing Education activities, Graduation, and White Coat Ceremony.
• Perform other duties as assigned to support the division and institution.

Faculty Support

• Provide high-level administrative assistance to fellowship faculty for academic and scholarly activities.
• Coordinate faculty schedules and assist with time management for program-related activities.
• Support faculty with the preparation of educational materials and resources.
• Assist with research initiatives and publication submissions.

Student Services

• Guide students through administrative requirements, ensuring timely completion of documentation.
• Assist with clinical rotation scheduling and coordination.
• Support student evaluation processes and track progress through the program.
• Ensure student files are up to date and compliant with clinical and practicum site requirements.

Compliance & Quality Assurance

• Assist with preparation for accreditation visits and reviews.
• Manage program evaluation data collection and analysis.
• Prepare reports and scoring as required by regulatory and accrediting agencies, ensuring compliance with policies and standards.
• Support continuous quality improvement initiatives.

COMMITTEE INVOLVEMENT

MTSA Staff Committee Member

TERMS OF EMPLOYMENT

Full-time employment by MTSA

ATTENDANCE

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST. Occasional weekend work is required to support scheduled events.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.