Courses & Curriculum Associate

Courses & Curriculum Associate

Company:
North Carolina State University

Job Location:

Category:
Curriculum Design

Type:
Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 246101 - University College

Location: Raleigh, NC

Essential Job Duties:
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

The Office of Undergraduate Courses and Curricula and University Academic Standards (OUCCAS) manages the approval process for all undergraduate course and curricular offerings at NC State, is responsible for facilitating the University Courses and Curricula Committee (UCCC), the Council on Undergraduate Education (CUE), and serves as a point of contact for on-campus as well as off-campus entities and works directly with the Office of Assessment and Accreditation, the Graduate School, Office of Instructional Programs, Registration and Records, and the Colleges and Academies regarding undergraduate course and curricula related matters.

Primary Purpose of Position:

• Agendas: Review actions and send initial pre-UCCC (University Courses and Curricula Committee) and pre-CUE (the Council on Undergraduate Education) agendas to committee leadership groups after review by the Curriculum and Training Specialist
• Committee Minutes: Take minutes during University Courses and Curricula and Council on Undergraduate Education meetings (with sufficient detail to allow for post-meeting follow-up), as well as any subcommittee meetings
• Committee Feedback: Support the Curriculum and Training Specialist as they send feedback after meetings to initiators and members as appropriate to notify faculty of next steps and relevant resources in a timely manner.
  + Pre-Meeting Feedback: Send initial feedback from or before pre-meetings to ensure action completion and clarity before meetings.
• Scheduling: Schedule GEP Special Topics Courses as approved by CUE or those who have completed the Repeat process.
  + Monitor the repeated offerings of these courses and alert departments before actions to create a permanent course must be initiated
  + Work with the UC scheduling officer to follow best practices in scheduling these courses.
• Website Maintenance: In close collaboration with the Director, maintain information on the OUCCAS website (https://oucc.dasa.ncsu.edu/) based on changes to requirements and processes at all levels as well as the internal site with resources and SOPs.
  + Regularly audit both internal and external websites for process/language updates, accessibility, and broken links, and to ensure accessibility.
• Training: Regularly audit training resources and pinpoint gaps or needed updates
• Engage in research and benchmarking based on committee and office needs.
• Assist the Director in other research and implementation of projects and initiatives
  + This generally includes benchmarking research, searching committee/policy history and precedence, as well as other projects as needed.

In collaboration with the rest of the team:

• Act as an administrator for the Course Inventory Management (CIM) system, including updating workflows and role users as needed, and basic troubleshooting of issues.
• Serve as a point of contact for the campus, including committee members, faculty creating courses and curricula, and administration offices seeking information and support regarding undergraduate curricular matters. Involves answering emails in shared inbox, phone line, and possible in-person activities.
• Respond to requests for documents and questions involving past and current committee processes and actions. This includes doing research in a shared drive, Google Drive, and some paper, analyzing information, and synthesizing reports appropriate for diverse demographics and/or specialized to individual client needs.
• Review courses and curricula for compliance with University, System, accreditor, and federal policies
• Process changes, updates, and/or maintenance of actions and/or workflows in CIM as appropriate
• Update committee records and sites such as posting agendas and approved minutes or updating Google group rosters, etc.
• Communicate and follow-up with departments and colleges for course approval results from committees

Other duties as assigned.

Required Qualifications:

• Experience with WordPress and basic web development principles
• Familiarity with Adobe Acrobat for document management and editing
• Strong organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficient in Google Suite (Docs, Sheets, Drive, Calendar, etc.)

Preferred Qualifications:

• Experience with CourseLeaf (specifically CIM Courses and Programs)

Required license or certification:
N/A

Position Number: 24LM338

AA/EEO Statement:
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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