"Data and Events Administration Officer"

Job Description:

• Office of the Vice President (Advancement and Community Engagement)
• Full-time, fixed term position up until 1 February 2027
• Base salary will be in the range $82,133 - $91,295 + 17% Superannuation (HEW Level 5)
• Based at our picturesque St Lucia Campus

About This Opportunity

Join Advancement and Community Engagement (ACE) as a Data and Events Administration Officer, where you’ll play a key role in supporting UQ’s alumni, events and community engagement activities. In this dynamic role, you will manage data updates within ACE’s CRM, assist the UQ Events team, coordinate with a range of stakeholders, and ensure the smooth day-to-day operation of the office. You will also contribute to the delivery of the new ACE CRM project, supporting teams through the transition and undertaking project tasks to prepare for the migration from Raiser’s Edge to the new platform, scheduled for completion in February 2027.

Reporting to the Senior Manager, Community Engagement and Events, this role offers the opportunity to make a meaningful impact by delivering high-quality administrative support across a diverse and collaborative portfolio.

Key responsibilities will include, but are not limited to:

• Maintain high-quality, secure, and accurate data within the Advancement CRM, including undertaking mass data updates and optimisation projects.
• Provide high-level administrative support to the UQ Events team, including post-event reporting, preparing correspondence, and coordinating invitations.
• Act as the first point of contact for enquiries, providing professional stakeholder engagement to support events, roadshows, VIP engagements and broader ACE programs.
• Deliver administrative support for committees and meetings, including scheduling, documentation, minute-taking, and managing RSVPs and attendance.
• Support ACE fundraising and engagement activities through invitation list creation, research, travel bookings, document preparation, and building strong internal and external stakeholder relationships.

For a full copy of the position description, please contact talent@uq.edu.au

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About Advancement and Community Engagement

Advancement and Community Engagement (ACE) leads UQ’s social impact-focused portfolio. This includes oversight of philanthropic partnerships, The Queensland Commitment, global alumni engagement, community engagement and events, and relationship management systems and services

We are committed to positioning UQ as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity and that we continue to deliver world leading research and innovation.

To learn more about Advancement’s alumni engagement activities, visit https://alumni.uq.edu.au/. To learn more about The Queensland Commitment, visit https://partners-community.uq.edu.au/queensland-commitment.

About You

• A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
• Experience in event coordination, producing event documentation and briefings.
• Experience dealing with Senior Executives and Government representatives would be highly regarded.
• Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills.
• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook). Advanced knowledge of Excel preferred.
• Experience in working with data from alumni and fundraising databases and CRMs such as the Raiser’s Edge or Salesforce preferred.
• Exceptional attention to detail with ability to apply procedures, guidelines and/or industry standards to conduct data entry and enrichment tasks as well as excellent verbal and written communication skills.
• Highly effective organisational, time management and problem-solving skills.
• Experience working within higher education Advancement or the not-for-profit sector preferred.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Cathy James, Senior Manager Community Engagement and Events at cathy.james@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Monday, 22 December 2025 at 11.00pm AEST (R-58908). Please note that interviews have been tentatively scheduled for mid-January 2026.

Posted: 29/11/2025