Data Entry I

This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success
2. Allied Health
3. Career & Technical Education
4. Arts, Humanities, & Social Sciences
5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

1. Enter data accurately and in a timely manner in order that the information be available to the director and staff members for reporting responsibilities
2. Review PIRL data and ensure student files are maintained and meet all state guidance and requirements including documentation and credentials.
3. Review assessment referrals and ensure assessment policies and procedures are followed in a timely and efficient manner.
4. Assist the Director/Data Entry Team in developing a system for data collection and entry that will ensure accurateness and timeliness for meeting grant and college reporting requirements
5. Maintain organized filing system of sign-in sheet/teacher reports/data forms that verify data entry in the state database management system
6. Attend training and updates for data entry into the Adult Education state database management system (TEAMS)
7. Assist and prepare for local and state monitoring visits including formal and informal audits and on-site visits.
8. Participate in VC required promotional activities and community events, such as graduation/NAEHS ceremony as required.
9. Complete annual staff development requirements as determined by SBOE rules
10. Serve on VC committees as assigned
11. Develop and maintain effective working relationships with adult education staff, program participants, business and industry, public and private organizations, and co-workers
12. Performs all other duties as requested by Director of the Adult Education Program.

Qualifications

• High school diploma or GED.
• Basic excel and computer skills with willingness to learn advanced computer skills,
• Excellent organizational, interpersonal, and written communication skills;
• Discretionary judgment regarding confidential information;
• Ability to accomplish basic tasks, meet deadlines, and ability to learn and interpret policies and procedures;
• Ability to interact with diverse groups
• Willingness to work varied hours and flexible schedule to meet program demands is required

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 25 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.