"Department Administrator 3- MCG-Neuroscience & Regenerative Medicine"

Job Summary

This position is responsible for overseeing the daily operations of the Department of Neuroscience & Regenerative Medicine which consists of 100 Faculty, Staff, Postdoctoral Fellows, and Students. This position is responsible for overseeing all funding sources for DNRM, yearly budgets across all fund sources, $19.6M which includes extramural grants of $9.1M annually. In addition, this position manages all personnel actions, international processing, payroll, leave, outside activity, faculty recruitment, promotion and tenure, space management, effort reporting, inventory and seminar program. This position works closely with the Chair of the Department of Neuroscience & Regenerative Medicine and the Dean's office (MCG) creating financial reports, analyzing data, for special financial reports, grant submissions, financial and statistical reports.

Responsibilities

Human Resources Administrative Management:

New/Vacant positions: Prepare Position Classification Forms for faculty, staff, postdoctoral fellows, summer students, graduate students, non-paid affiliates, Student Assistants, etc. (reviewing funding, etc.) - prepare route, submit for position number, budget approvals. Prepare critical hire if required and job postings for positions- prepare, route, submit for approvals. Review applicants, liaison- work with HR and faculty on job offers to staff and postdoctoral fellows.

Faculty Recruitment/Support: Prepare job offers, route to Dean's office for approval, work with incoming faculty on degree verifications, schedule drug screenings, moves, needs for startup of labs, lab renovations, etc. Participate in faculty recruitment efforts, schedule visits, prepare itineraries. Assist with Promotion and Tenure using Interfolio System. Oversee outside activity for all faculty. Submit OA1 and OA2 forms and track activity to ensure compliance with maximum hours. Work with faculty and staff on personnel related issues, write-ups, policies, annual evaluations, terminations, etc.

J-1 scholars and H1B scholars: Gather, prepare, submit appropriate paperwork for incoming J-1 scholars, including yearly extension of visas, preparing invitation letters, scheduling incoming appointments, preparing forms for hire. Generate, prepare, submit paperwork for H-1B processing for scholars/new hires - work closely with IPSO/HR on paperwork, hiring, salary changes, etc.

Payroll/Leave: Responsible for approving/entering time for employees for bi-weekly employees (processing/approving payroll every two weeks). Enter and approve all leave for exempt employees monthly. Advise faculty and staff of leave balances. Prepare and submit FMLA leave requests, return to work Prepare and submit FMLA leave requests, return to work.

Financial Management & Procurement:

This position is responsible for overseeing all funding sources for DNRM, yearly budgets across all fund sources up to $19.6M, which includes extramural grants of $9.1M annually. Approve all supply and equipment expenditures daily, pcard charges weekly. Prepare/submit/approve Budget Amendments and Personnel Cost Transfers.

Cap Requirements & Effort reporting: Prepare, maintain, project effort for Cap for all Faculty over the NIH cap. Maintain spreadsheet, submit ePARs to report/correct distribution based on federal guidelines. Monitor grant funding for appropriate FTE/salary for RI, sponsored funding. Submit ePARs or prepare cost-transfers to correct distribution for faculty, staff, students. Pre-reviewer for effort certification (quarterly): Review all effort for faculty, staff, students. If incorrect, prepare and submit cost transfers.

Oversight of equipment inventory (approx. 800 capital assets) inventory of all assets required annually.

Building Coordination/ Space Management/CEPAR:

Oversight of space inventory in Archibus. Ensuring that all funding and personnel is entered and updated regularly. Shared responsibility as building coordinator for CA & Interdisciplinary Research building. Approving access to building, key requests, special shutdowns, etc. Oversee renovations (large and small) for department. Coordinate and approve requests for minor renovations, meet/supervise/coordinate jobs with contractors, negotiating funding, timeframe (based on needs of department). Responsible for the Department of Neuroscience & Regenerative Medicine Emergency Plan, ensuring updates are made, training is complete, call lists are current, continuity plan is updated.

Other Duties:

Assist with Special Projects and Agendas that include coordinating/arranging Neuroscience Retreats and Symposiums, etc. Manage/oversee weekly Seminar Series.

Required Qualifications

Bachelor's degree from an accredited college or university in Business Administration or related discipline, along with six years of demonstrated administrative management experience.

Preferred Qualifications

Master's degree from an accredited college or university in a relevant field.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

Excellent interpersonal, management, organizational, written, and verbal communication skills.

Ability to interact with all levels of staff.

Ability to work independently and maintain confidentiality.

Ability to exercise sound judgement and professional decision-making.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary: $95,200-$121,400/annually.

Pay Band: B16

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

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