Department Administrator

Department Administrator

Imperial College London - National Heart & Lung Institute

Location: London

Salary: £41,005 to £45,616 per annum

Hours: Full Time

Contract Type: Fixed-Term/Contract

Placed On: 27th March 2026

Closes: 15th April 2026

Job Ref: MED05726

Location:
This is an on-site role, based primarily at the Hammersmith Campus

About the role:
Working closely with the Division Manager, Section Managers, Principal Investigators, academic staff, and students, you will play a key role in ensuring the smooth and effective management of HR, finance, and research administration processes.

What you would be doing:

• Supporting HR processes, including recruitment coordination, onboarding, contract changes, and staff record management
• Providing financial and research administration support, including purchase orders, invoices, expense claims, and monitoring commitments
• Coordinating departmental activities and maintaining accurate records and administrative systems
• Liaising with internal teams and external partners, including HR, Finance, the Joint Research Office, funders, and collaborating institutions
• Supporting departmental projects, meetings, and events as required

What we are looking for:

• You will be educated to degree level or have equivalent experience with an open and flexible approach to your day-to-day work.
• Great communication skills both verbal and written, and the ability to deal with staff of all levels as well as students
• Previous experience of working in a higher education office environment, ideally in a research setting

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information
This is a full-time post (35 hours per week), fixed-term role (12 months).
If you require any further details about the role, please contact: Martin Waller – m.waller@imperial.ac.uk