"Department Assistant II"

Department Assistant II

Employer: Kern Community College District

Salary: $3,301.50 - $4,664.95 Monthly

Job Type: Full Time

Location: Bakersfield College -- Panorama Campus, CA

Department: Disabled Student Programs & Services

Basic Function

Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments.

DISTINGUISHING CHARACTERISTICS: The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines.

Representative Duties

• Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies.
• Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports.
• Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail.
• Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams.
• Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies.
• Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker's compensation files, job announcement, application, interview and fiscal files.
• Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.
• Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required.
• Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports.
• Process and verify financial aid, employment and student assistance program documents.
• Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants.
• Perform related duties as assigned; duties performed at extension sites may be diverse and varied.

Minimum Qualifications

Any combination equivalent to: graduation from high school and two years of responsible clerical experience.

Knowledge & Abilities

KNOWLEDGE OF:

• Modern office procedures, methods and computer equipment.
• Word processing methods, techniques and programs.
• Correct English usage, spelling, grammar and punctuation.
• Principles and practices of record-keeping.

ABILITY TO:

• Learn, interpret and apply the policies and procedures of the District.
• Perform general clerical work including maintenance of appropriate records and compiling information for reports.
• Work courteously with students and the general public on the telephone or in person.
• Assist in budget preparation, monitoring and administration.
• Perform simple mathematical calculations.
• Operate a variety of office machines including a computer and applicable software.
• Understand and follow oral and written direction.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.

Salary: Classified Salary Schedule (Range 35.0) $3,301.50 - $4,664.95 monthly. Maximum Entry Level Salary: $3,468.65 monthly.

Special Instructions: Complete application packets will be accepted until the position is filled. Applications received by 08/20/25 are assured consideration.