Job Details

Job Title: Department Assistant/Science Library

Classification: Professional

Division: Academic Affairs

Department: Langston Hughes Memorial Library

Reports To: Director of the Library

FLSA Status: Hourly, Non-Exempt

Job Type: Regular Full-Time/12 months

Location: Lincoln University, PA (near Oxford, PA) Campus: Main Campus

JOB SUMMARY

Within established department procedural guidelines, the incumbent performs fundamental administrative support functions to comply with University policies and external agency regulations.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency;
• Perform advanced data and document processing functions in automated systems;
• Prepare and distribute financial reports;
• Respond to walk-in, e-mail and telephone inquiries and resolve related issues;
• Maintain an organized office and protect sensitive/confidential information;
• Access, retrieve and store records according to established file systems
• Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable;
• Compile and analyze financial and/or statistical data
• Prepare and distribute general correspondence and financial reports;
• Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.

EDUCATION

60+ college credits, Associate’s degree, specialized training or certification in related area,

EXPERIENCE

Five or more years of related and commendable work experience;

QUALIFICATIONS

• Demonstrated advanced working knowledge of finance procedures and systems;
• Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills;
• Exceptional ability to build and maintain effective working relationships;
• Exceptional data entry and processing skills;
• Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications;
• Work well independently and in a team environment;
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality; and commitment to professional development.