- Good work habits, such as attendance, punctuality,
prioritization, accountability, thoroughness, and
resourcefulness.
- Capability to work independently and as part of a team
environment.
- Capacity for planning and organization with attention to
detail.
- Excellent written and spoken communication skills.
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Basic computing skills, including familiarity with desktop
hardware and standard business software programs (e.g. word
processing, spreadsheets, database) and the Internet.
- Adaptability to function in a dynamic environment of changing
procedures, policies, and software.
- Excellent judgment including sensitivity to personal and
confidential information.
- Good work habits, such as attendance, punctuality,
prioritization, accountability, thoroughness and
resourcefulness.
- Capability to work independently and as part of a team
environment and on collaborative efforts.
- Ability and desire to work with students, faculty, and
administrators.
- Capacity for planning and organization with attention to
detail.
- Ability to use a purchase card and follow policy to purchase
differential tuition items using proper university protocol.
RESPONSIBILITIES
20% Administrative Assistant to the Director of the
School of Art & Design (hereafter referred to as
“School”)
- Provide support to the Director of School
- Produce and coordinate written and electronic documentation
required by Director.
- Alert Director to personnel, facilities, and student
problems.
- Maintain calendars and appointments for the Director.
- Coordinate logistics, authorizations, and reimbursement for
travel.
70% Administrative Assistant for the School of Art &
Design
- Provide support for overall operations for the School
- Route and maintain paperwork such as contracts, requests, and
bylaws.
- Work with other campus groups representing the school, such as
Learning Information Technology, Campus Card Services, and
Facilities.
- Provide updates to external facing platforms such as the school
website, brochures, and TV monitors in building.
- Coordinate and take minutes for various meetings associated
with the School.
- Provide support for facilities requests, reservations, and work
orders.
- Provide support, coordination and purchasing with Differential
Tuition for the School of Art & Design.
- Assist with accreditation reports, communication, and site
visits.
- Maintain card-access requests for various entrances in the
building(s).
- Provide logistical and administrative support for School events
(e.g., Senior Show, Fashion Without Fabric, Stout Game Expo,
Unspooled Film Festival, Design Wisconsin, etc.).
- Assist in recruiting/hiring of new school instructors and
support staff.
- All other duties as assigned by the Director.
10% Shared Responsibilities with School Staff
- Provides administrative assistance and makes decisions without
direct supervision and with assigned authority, including extensive
liaison between school director, chairs, program directors,
faculty/staff, students and on/off campus departments and
individuals.
- Comply with recognized environmental health and safety
practices.
- Participate in professional development activities to keep
skills up to date, including software training and workshop
attendance.
DEPARTMENT INFORMATION
The School of Art & Design has over 85 faculty/staff and over
1,300 students, making it the largest public higher education art
and design institution in the upper Midwest. There are seven
distinct BFA programs, including Animation and Digital Media, Game
Design and Development, Graphic Design and Interactive Media,
Industrial and Product Design, Interior Design, Illustration, and
Studio Art. The school is also home to Bachelor of Science programs
in Video Production, Arts Administration and Entrepreneurship, and
Fashion Design as well as an MFA program in Design.
For more information, please visit:
https://www.uwstout.edu/academics/colleges-schools/college-arts-human-sciences/school-art-design
APPLICATION INSTRUCTIONS
Complete applications received by end of day, Sunday, October
18, 2026 are ensured full consideration. Applications submitted
after Sunday, October 18, 2026 may be reviewed at the discretion of
the search committee or until position is filled.
To apply, click on the APPLY button or go to:
https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than
five (5) attachments. Please combine documents where
appropriate.
Required application materials :
- Cover letter (* See below)
- Curriculum vitae or resume
All final candidates will be asked to provide names, email
contact information, and/or phone numbers for three (3) references,
with at least one being from a manager or supervisor, during the
interview process.
*
Please use your cover letter to speak to each of the
Minimum/Required Qualifications for this position as listed above.
For each required qualification, describe your relevant experience,
using specific examples from your work history to illustrate how
your experience satisfies the requirement.
Official transcripts required at time of hire.
For questions regarding this position or recruitment, please
contact:
Search Chair: Rebecca Rother
Phone: 715-232-1097
Email:
rotherr@uwstout.edu
If you need assistance with the online application process or if
you submitted your application prior to uploading all the required
application materials, please contact:
Search Coordinator: Stephanie Danielson
Phone: 715-232-1477
Email:
danielsons@uwstout.edu
ADDITIONAL INFORMATION
Minimum starting salary of $18.00 hour, commensurate with
qualifications and experience.
A six-month probationary period is required
University of Wisconsin-Stout Polytechnic does not offer H-1B or
other employment-based visa sponsorship for this position. In
addition, UW-Stout is not an E-Verify employer and, therefore,
cannot support employment authorization under the STEM OPT
extension program. A successful applicant will be responsible for
ensuring eligibility for employment in the United States on or
before the effective date of the appointment and for maintaining
valid work authorization throughout the employment term. If you
have questions regarding employment eligibility, please contact
Human Resources at 715-232-2149.
Key Job Responsibilities:
- Develops, implements, and maintains methods and organizational
systems directed at the maintenance of electronic/physical records
related to department operations according to established policies
and procedures
- Coordinates projects and program components including,
scheduling and logistics, unit workflow, and identifies areas for
process improvements
- May provide operational guidance and training on day-to-day
activities of student workers and program staff
- Identifies, troubleshoots, and resolves problems regarding
technical systems and programs related to department
operations
- Serves as a primary point of contact for the department
- Monitors the department, unit or program budget and expenses,
and may assist in the development of program budget and
projections
Guidelines to ensure consideration:
- Applicants must complete all required fields and attach all
required application materials.
- Within your cover letter address each of the Minimum/Required
Qualifications specified for this position. For each required
qualification, describe your relevant experience, using specific
examples from your work history to illustrate how your experience
satisfies the requirement.
It is the policy of UW-Stout Polytechnic to provide reasonable
accommodation to qualified applicants with disabilities. If you
need assistance, or accommodation in applying because of a
disability, please contact us using the information below.
Employment opportunities will not be denied because of the need to
make reasonable accommodation for a qualified individual's
disability.
The Universities of Wisconsin provides an excellent benefits
package including participation in the Wisconsin State retirement
plan, demonstrating our commitment to the diverse needs of our
employees.
Employment is contingent upon the final candidate’s completing a
criminal background check and being cleared to work by the Human
Resources Office. Employment is also contingent upon the final
candidate passing reference checks and an essential job function
test, as applicable. The reference check process includes asking
the final candidates’ professional references questions regarding
employee misconduct, sexual violence, and sexual harassment.
Reference checks must be conducted at a minimum with three
professional references, at least one of which must be a prior
supervisor.
Final candidates with previous employment within the Universities
of Wisconsin and State of WI agencies will be subject to additional
reference checks.
In response to a public records request, the Universities of
Wisconsin will not reveal the identities of applicants who request
confidentiality in their online application, except that the
identity of the successful final candidate will be released. See
Wis.
Stat. sec. 19.36(7).
UW-Stout Polytechnic is committed to providing safety and security
of all members of our community in accordance with the Clery Act.
For campus safety information and crime statistics visit:
https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.
