"Department Business Administrator (College of Medicine) - (494614 )"

Job Details

Department: Office of the Dean

Salary: $5,441.67/month - $6,191.67/month

Description:

Summary: Manages the administrative, financial, budgetary and human resources operations within a Tilman J. Fertitta Family College of Medicine (COM) department.

Job Duties:

1. Plans and manages the COM department's human and financial resources to support department objectives.
2. Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the COM department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the COM department.
3. Establishes the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
4. Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
5. May advise and assist faculty in administrative planning and provide administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
6. Serves as the COM department liaison with Central Payroll, Human Resources, OSP and other department business managers.
7. Oversees the management and maintenance of database for all personnel and payroll records.
8. Interprets university policies and procedures for faculty and staff.
9. Performs other job-related duties as assigned.

Job Requirements:

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: Requires a minimum of three (3) years of directly job-related experience.

Certification/Licensing: None.

Work Complexity: Requires a broad knowledge of principles and practices within a professional field. Work is very non-standardized and widely varied, involving many complex and significant variables.

Change in Knowledge: The knowledge and/or technology used in the job changes periodically; occasional study and training is required.

Problem Solving: Requires the examination and basic analysis of information that is not readily available, some of which is highly technical or specialized, to arrive at solutions or recommendations and/or take appropriate action.

Impact of Decisions: Inside Department Moderate; Outside Department Moderate; Outside University Moderate.

Judgment: Activities and decisions are varied in nature, requiring independent action and judgment in solving common problems. Unusual cases or questionable matters are resolved with the job’s immediate supervisor.

Supervision: Involves supervision of work as a manager or equivalent. Responsibility of this job can include a large functional department or a smaller diverse area.

Customer Service: Internal Service Acts as the customer's primary point of contact. External Service Acts as the customer's primary point of contact.

Environmental Conditions: Working conditions: Work is normally performed in a typical interior work environment which does not subject the employee to any unpleasant elements. Physical Effort: Position is physically comfortable; individual has discretion about walking, standing, etc. Physical Risk: Work environment involves minimal exposure to physical risks.

Additional Job Posting Information: Department is willing to accept education in lieu of experience. Department is willing to accept experience in lieu of education. Please make sure you add your professional references.