"Department Coordinator"

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion, as well as being an employer of choice. You will also have the opportunity to realize your own goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

• Maintains and enters Schedule of Classes (SOC) in SOLAR and checking APDB report for accuracy.
• Carries out student permission number process as determined by the Department Chair, including reviewing student eligibility, ensuring class prerequisites are met, and confirming space availability.
• Provides comprehensive administrative support to the Chair, including scheduling, organizing, and processing documentation needing Chair's approval.
• Coordinates Part-time faculty applicant pools process and monitors recruitment email, including assisting in the advertising and processing of applications.
• Collects and organizes faculty information (contact, office hours, syllabi); creates department event programs and promotional materials; arranges engraving for plaques and certificates for special events; manages departmental supplies and office equipment; coordinates student evaluations of faculty; processes room reservations for specialty lab spaces; maintains and updates faculty and student listservs.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, visit: https://mycsun.box.com/s/qr48om0e9mzqy6cfz47egjckedndxb66

Qualifications

Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Proficiency in maintaining and entering class schedules using SOLAR, with strong attention to detail and accuracy in reviewing APDB reports and timely notification of class cancellations.
• Ability to effectively manage the student permission number process, including vetting student eligibility, ensuring compliance with prerequisites and class capacities, and coordinating closely with faculty and various university offices.
• Skilled in providing comprehensive administrative support, including schedule management, detailed record-keeping, and efficient processing of departmental paperwork requiring Chair approval.
• Experienced in coordinating departmental communications, event planning, inventory management, purchase order processing, and effectively organizing faculty and student information.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Coordinator / 1035 / 2. The anticipated HIRING RANGE: $4058 - $4543 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.