"Department Coordinator Mathematics & Science Programs (71150)"

Description

The Math and Science Department in the School of Liberal Arts at Pratt Institute is seeking a tech-savvy, detailed-oriented Department Coordinator who will supervise the daily department operations and assist the Chairperson and Assistant Chairperson with administrative duties. The Department Coordinator will proactively identify and address the daily operations of the office to ensure smooth and responsive delivery, and will help out with departmental needs such as managing budget, events, and communication outreach. This role requires excellent interpersonal, communication, and problem-solving skills to serve our diverse community of students and educators.

Examples of Duties

• Serve as liaison to faculty, internal departments, external organizations, and students.
• Coordinate and prioritize daily office activities, including but not limited to generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems and preserving the confidentiality of student and faculty files; initiating appropriate forms as directed (including stipends for pedagogical and curricular activities); managing databases and calendars).
• Hire, assign tasks and supervise work-study students and/or graduate assistants.
• Monitor financial activities at the department level (i.e., generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions for work study, oversee expenditures, work with campus budget office to ensure appropriate documentation and accountability, etc.);
• Assist the Chair and / or Assistant Chair in course scheduling, academic calendar, and facilities.

Qualifications

• Education: Associate's Degree required; Bachelor's preferred.
• Experience: 2-3 years administrative experience preferably in a higher education environment.
• Knowledge and Skills: Excellent computer skills (i.e. handling data in spreadsheets, word processing, Google Suite, Adobe Suite, and database applications required), superior interpersonal, organizational, and communication skills. Must have the ability to work well with diverse populations; and demonstrated level of cultural competence.

Benefits

• Medical
• Dental
• Vision
• HSA
• Company Sponsored Basic Life & AD&D
• Company Sponsored Long Term Disability
• Flex Spending Account (Health, Dependant Care)
• Commuter Benefits (Transit & Parking)
• Disability (NYS)
• Voluntary Short Term Disability
• Voluntary Life Insurance
• 403B Retirement Plan
• Voluntary Supplemental Retirement Plan
• Paid Time Off (Vac & Sick)

Supplemental Information

Hybrid position: 4 days/week in person, 1 remote.