Join Our Team and Make a Difference in Higher
Education!
At the System Administration office at the University of Colorado,
we are dedicated to building a workplace where everyone feels
valued, supported, and empowered to thrive. Our office is committed
to fostering a culture where employees find community, a sense of
belonging, and the opportunity to contribute meaningfully to our
mission and purpose.
By joining our team, you'll have a direct impact on shaping the
future of higher education. In addition to the Office of the Board
of Regents, the University of Colorado's system administration
includes 19 units that provide essential services to CU's campuses
in Aurora, Boulder, Colorado Springs, and Denver, as well as the
Office of the President. While not a part of any one campus, we are
proud to serve in the centralized office for the University system.
Together, we ensure CU continues to deliver outstanding education,
groundbreaking research, and valuable service to our
communities.
We believe in creating an environment where the unique experiences
and perspectives of everyone are embraced, enriching the work we do
and the strategic outcomes we pursue. If you're passionate about
making a difference, contributing to a dynamic team, and supporting
a mission that matters, we encourage you to apply and be part of
our journey.
Learn more about CU
System Administration .
Position Summary:
The CU System Office of Advancement provides excellent customer
service, strategy, expertise, and efficiency to our partners on
CU's campuses and at the University of Colorado Foundation. We
support CU's fundraising and engagement goals through advancement
operations that include constituent research
and development, data management, business intelligence, technical
architecture, annual giving, planned giving, gift administration,
marketing and communications, IT, budget and finance, and more. We
believe that a healthy office culture is foundational to our
success. We create this by bringing together a diverse team of
colleagues and infusing our core values—Work Together, Think Big,
Be Good and Have Fun—into our work every day.
The Development Operations Assistant serves as an essential
administrative partner to the Office of Gift Planning within the
University of Colorado System Advancement team. This role provides
proactive, detail-oriented support to a collaborative and
high-performing team focused on donor engagement and planned
giving. Reporting to the Assistant Director of Operations, Gift
Planning, the Development Operations Assistant manages a wide range
of tasks including meeting logistics, data entry, database
maintenance, correspondence, and donor documentation. The position
requires strong organizational skills, discretion, and the ability
to handle contending priorities while maintaining a high level of
integrity and service to internal and external customers.
This role reports to the Assistant Director of Operations, Gift
Planning and is exempt from the State of Colorado Classified Staff
System.
Where You Will Work:
Applicants must be Colorado residents or able to relocate to
Colorado within a month of starting employment with University of
Colorado System Administration.
The CU System Office of Advancement follows a “flexibility first”
approach that blends a highly hybrid work environment (part work
from home, part in office) with planned in-office work to
facilitate collaboration, strategic planning, and teaming. This
model currently includes two (2) required callback weeks annually —
when all our colleagues are expected to be together in the office.
Plus up to two (2) additional in-person meeting weeks each year as
determined by the supervisor.
This position may help with on-site events and/or administrative
tasks in the office on occasion.
Please note, leadership may adjust in-office work requirements
with a minimum of three months' notice before any change can be
implemented.
Equal Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a
workplace where all individuals are treated with respect and
dignity, and we encourage individuals from all backgrounds to
apply, including protected veterans and individuals with
disabilities.
Duties and Responsibilities:
Duties and responsibilities of the position include, but are not
limited to:
- Provide administrative support for members of the Gift Planning
team, such as staffing the main phone line, document management,
maintaining office supplies, preparing routine and non-routine
correspondence, and acting as a first point of contact for internal
and external colleagues.
Assist with email inbox management; respond directly or
coordinate with others to ensure appropriate, professional, and
timely responses to internal and external constituents.
Performs clerical and administrative tasks in a timely manner
including, but not limited to, scheduling meetings and appointments
for the gift planning team, calendar management, expense reports,
invoice payments, travel arrangements
Completes data entry for development officer activity including
support on contact reports and proposal management
Track, allocate and submit expense reports and requests for
reimbursement in a timely manner for own incurred expenses as well
as all supported colleagues.
Onsite and day-of meeting support. Secure and complete all
logistical needs for in-person meetings led by gift planning
including but not limited to: room reservation, parking
reservations, food orders, room setup/cleanup, helping to set up
basic A/V, material preparation and printing, taking of minutes
when appropriate.
Works with Assistant Director of Operations and Executive
Director as a strategic partner to help them be as efficient as
possible, always acting in a proactive manner
Assist with and/or facilitate the Agile Scrum framework,
ensuring the team follows agile project management practices and
principles.
Support the Assistant Director of Operations with the inputting
and exporting of information from the fundraising database to
support the Gift Planning Team.
Processes donor gifts, pledges and estate documentation
including routing and tracking forms and supporting appropriate
acknowledgments. Coordinates information with the CU Foundation and
across the CU System, as needed.
Mail gift agreements, donor gifts, communications materials and
other items at the request of the supported staff.
Support Assistant Director of Operations and Gift Planning
Specialist and Discovery Officer with help related to marketing,
estate administration, gifts-in-kind and stewardship as
needed.
Update donor database and SharePoint site to ensure that most
current and relevant information is available.
Research and resolve issues or discrepancies regarding gifts
and gift funds.
Support efforts to update and manage historic gift
records.
Assist with marketing efforts within the department: website
updates, running reports, submitting reports to database, helping
to run the lead referral process.
Assist with stewardship efforts within the department: crafting
acknowledgements and sending gifts, running reports, handling data,
and supporting events.
Assist with training, webinars, in-person events or similar
activities. May be asked to work after hours and/or weekends for
donor related functions/events periodically.
Assistance with special projects.
What We Offer:
Salary: The anticipated hiring range has been established at
$60,000 - $62,000 .
CU System Administration takes into consideration a combination of
the selected candidate's education, training and experience as it
relates to the position, as well as the position's scope and
complexity, internal pay equity and external market value when
determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including
top-notch healthcare, comprehensive wellness programs, enriching
professional development, and a dynamic work-life balance, we
ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some
inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory
401(a) plan where CU contributes 10% of your gross pay, a 401k or
403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care
flexible spending accounts.
- Embrace a healthy work-life balance with ample sick and
vacation leave, along with at least 12 paid holidays. This includes
a dedicated week off for winter break.
- 6 weeks of parental leave to adjust to the joys of
parenthood.
- A tuition benefit program for you and/or your dependents.
- Free RTD EcoPass and free onsite parking at our 1800 Grant
Street Office.
- Many additional perks & programs with the CU Advantage .
Additional taxable fringe benefits may be available.
For more information on benefits programs, please review our
Comprehensive Benefits
Guide .
Access our Total Compensation
Calculator to see what your
total rewards could be at CU. (This position is a University Staff
position)
Qualifications:
Minimum Qualifications:
Please include all relevant experience in your resume to be
accurately assessed against these qualifications. You must meet all
minimum requirements at the time of application to be considered
for this role.
- Bachelor's degree from an accredited institution of higher
education, or equivalent professional experience (professional
experience may be substituted for the educational requirement on a
year-for-year basis)
- One (1) year of equivalent experience
Preferred Qualifications:
- Experience in or understanding of a non-profit or higher
education environment.
- Experience working in customer service and/or an
operations-oriented role.
- Experience using donor database software, such as Salesforce,
or similar software.
Knowledge, Skills, and Abilities:
To be successful in this position a candidate will need the
following:
- Knowledge of programming support standard processes.
- Excellent written and communication skills, interpersonal
skills, and strong personal initiative.
- Strong organizational skills.
- Ability to apply independent judgement for limited matters that
fall outside of process or defined scope.
- Ability to work independently with minimal oversight or
management for day-to-day work.
- Ability to remain calm under pressure.
- Ability to be flexible and willingness to adapt in a fast-paced
work environment.
- Ability to run and modify reports from multiple software
applications.
- Ability to work independently to manage concurrent tasks and
responsibilities, and to take care of changing priorities, while
maintaining personal efficiency.
- Skilled in and ability to use Microsoft Office products
including Outlook, Word, Excel, and PowerPoint. Ability to learn
about gift planning and fundraising, and their associated
processes.
How to Apply:
For full consideration, please attach the following as separate
documents to your application:
- A cover letter identifying the job specific minimum
qualifications you possess and interest in the position.
- A resume including all relevant experience to be accurately
assessed against the qualifications listed in the posting.
Please ensure you check the “Job Specific Attachments” box next to
each document on the “Required Documents” page of the application
for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act, you are not required
to provide your date of birth, dates of school attendance, or dates
of graduation on your resume or cover letter. If an application
requires additional materials, such as a transcript or
certification, you may redact identifying information relating to
your date or birth, dates of school attendance, or dates of
graduation.
When to Apply:
For full consideration completed applications must be submitted by
Tuesday, September 8, 2026 . Reference checking is a
standard step in our hiring process. You may be asked to provide
contact information, including email addresses and phone numbers,
for up to five references as part of the search process for this
position.
*Please note: All application materials must be submitted through
CU Careers; emailed materials will not be considered. *
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this
position.
Background Check Statement:
The University of Colorado is committed to providing a safe and
productive learning and living community. To achieve that goal, we
conduct background investigations for all final applicants being
considered for employment. Background investigations include a
criminal history record check, and when appropriate, a financial
and/or motor vehicle history. The Immigration Reform and Control
Act requires that a verification of employment eligibility be
documented for all new employees by the end of the third day of
work. The University of Colorado is committed to diversity and
equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process.
We provide accommodations for applicants requesting accommodation
through the search process such as alternative formats of this
posting. Individuals with disabilities in need of accommodations
throughout the search process should contact the ADA Coordinator
at:
systemhr@cu.edu .
