Development Coordinator

Job Description

The Development Coordinator, Principal and Major Gifts (PMG) works in partnership with and provides administrative support to two Principal Major Gift fundraisers who are charged with raising funds and planning and executing prospect strategy, cultivation, stewardship, and solicitation for Harvard Kennedy School (HKS).

Working independently and as part of a team in a dynamic, fast-paced environment, the Development Coordinator is responsible for day-to-day administrative support, such as updating prospect activity and tracking progress, calendaring, making travel arrangements, drafting and proofreading prospect briefings and materials, report generation, database maintenance, and assisting with projects related to assigned HKS research centers and regional-based fundraising portfolios.

Job-Specific Responsibilities

• Provides general office support including but not limited to responding to phone and email inquiries, maintaining calendars, filing, and managing updates in the development database.
• Pulling, reviewing with fundraiser, and updating fundraiser’s detailed prospect list and their monthly activity reports showing progress to fundraiser’s conversion, visit and solicitation targets, weekly.
• Calendaring for donor and faculty meetings.
• Coordinates travel arrangements including international travel for supervisors and others as required. Drafts accurately detailed itineraries.
• Updating weekly next steps on prospects in each fundraiser’s portfolio.
• Taking information from each donor visit, drafting contact reports, entering into database.
• Creating shell briefings for HKS leadership and faculty visits with that fundraiser’s prospects.
• Creating and revising curated prospects lists with staging and next steps for fundraisers work with Centers and on Dean’s priorities.
• Liaising within ARRD and across the School with non-frontline teams on donor-related items.
• Prepping materials for fundraiser’s standing meetings with Centers.
• Provides first look research and vetting for new prospects to determine whether they have capacity and are philanthropic.
• Researches prospects and program information; performs routine data pulls, reporting, and data analysis as needed using Advance, QlikView, MS Word, and/or Excel.
• As a member of the Alumni Relations and Development Office team, takes on critical project work as needed.