Development Coordinator, Carey Business School

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.

The Development Coordinator reports to the Senior Associate Director of Development Operations and supports the daily administrative and operational functions of the Carey Business School Development and Alumni Relations (DAR) team. This position provides administrative support to the Associate Dean for Development and Alumni Relations while assisting with donor database management, stewardship activities, financial coordination, board and event support, reporting, correspondence, and other operational functions that support the DAR team.

Specific Duties & Responsibilities:

• Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:
  • Processing gifts, pledges, and other donor-related transactions
  • Coordinating gift tracking and database maintenance
  • Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal
  • Entering and updating workplan data
  • Compiling and producing reports
• Provide administrative support for the DAR team. This may include:
  • Handle sensitive and confidential information with an appropriate level of discretion
  • Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors
  • Coordinating staff portfolios and portfolio assignment transfers
  • Organizing meetings and preparing materials
  • Preparing and mailing gift acknowledgement letters
  • Drafting correspondence
  • Producing a variety of reports and presentations using information from multiple sources
  • Creating tables, graphs, and PowerPoint presentations
  • Preparing event briefings for leaders.
  • Responding to internal and external constituent inquiries
  • Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices
  • Maintaining and monitoring operating budgets
  • Ensuring the successful execution of events by assisting with planning and day-of management
  • Assisting with management of project deadlines and deliverables, following up on outstanding tasks
  • Monitoring and contributing to social media communications
  • Maintaining office filing systems and office equipment inventories

In addition to the duties described above, the Development Coordinator will:

• Provide administrative support to the Associate Dean for Development and Alumni Relations, including calendar management, meeting coordination, travel arrangements, and preparation of leadership materials.
• Support development operations activities including donor stewardship reporting, briefing preparation, prospect and donor data management, and coordination of donor communications and materials.
• Assist with coordination of board and volunteer engagement activities, including meeting logistics, preparation and distribution of materials, RSVP tracking, and follow-up communications.
• Maintain accurate constituent and donor records within JHAS, including contact reports, stewardship updates, and data entry to support fundraising and alumni engagement efforts.
• Coordinate financial and administrative processes for the DAR team, including expense reimbursements, invoice processing, reconciliation support, and adherence to university financial policies and procedures.

Minimum Qualifications

• High school diploma or graduation equivalent
• Three years related experience
• Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula beyond a high school diploma/graduation equivalent

Preferred Qualifications

• Bachelor's degree
• Experience using a CRM
• PC skills with proficiency in Microsoft Office suite
• Progressively responsible experience in a fast-paced administrative, advancement, development, or executive support environment. Prior experience at Johns Hopkins University is a plus.
• Strong organizational, communication, and technical skills, including experience with fundraising or constituent databases
• Ability to manage multiple priorities in a collaborative team environment
• Ability to assist with after-hours events as needed