Development Coordinator

Position Summary

The Development Coordinator provides comprehensive administrative and program support to a group of individual giving fundraisers on the major gifts team in the Development and Alumni Relations division. This position is responsible for coordinating donor and program meetings, managing donor and gift information, preparing documents and presentations, preparing donor materials for meetings, assisting with donor follow-up, maintaining calendars, scheduling meetings, monitoring budgets and expenses, and arranging travel. The Development Coordinator will collaborate with team members on special projects as they arise. The Development Coordinator will report to the Development Specialist - Administrative Team Lead and will work closely with staff members on the major gifts team, as well as with other campus partners.

The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, openness to learning, and a team-centered approach to success.

Workplace Requirements

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.*

Minimum Requirements

• High School Diploma or equivalent
• Two or more (2+) years of experience in an administrative position offering administrative support to multiple professionals, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization.
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills

• Proficient computer skills and demonstrated experience with office software and email applications
• Proficiency in Microsoft Office Suite
• Demonstrated success in follow-through and completing routine tasks
• Advanced organizational skills and attention to detail
• Advanced verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

Preferences

• Bachelor's Degree
• 2+ years of related experience
• Experience working in a fundraising environment in an educational or non-profit organization
• Detail oriented with strong organizational skills and the ability to handle multiple priorities in a fast-paced environment
• High level of maturity and emotional intelligence with capability of exercising good judgment
• Experience with Blackbaud CRM or other advancement system
• Experience in a PC Windows environment
• Strong web and email skills
• Creativity, motivation, and superior problem-solving skills
• Ability to adapt to different software applications
• Experience in online accounting and transaction vouchering
• Familiarity with ERP systems (Oracle, Workday, etc.)
• Ability to handle sensitive and confidential information appropriately and tactfully

Essential Functions

• Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, reports, spreadsheets, brochures, and displays
• Schedules and supports donor and program meetings, including producing agendas and briefing documents, reserving meeting/conference rooms, managing equipment, ordering meals and assembling meeting materials, handling any calendaring conflicts, and arranging travel, as needed
• Assists in the planning and implementation of donor events and activities, as needed
• Tracks, processes and monitors financial transactions, including processing of expense reports and resolving any discrepancies
• Maintains office supplies and equipment; obtains vendor quotes, as needed
• Enters, updates and retrieves information about meetings and visits into OwlConnect, the campus-wide advancement system, and manages and maintains electronic documents (via Box and/or OnBase)
• Serves as liaison to teams within Development and Alumni Relations and with campus partners, as well as greets visitors and routes them to appropriate individuals
• Performs all other duties as assigned

Additional Functions

• Spearheads onboarding for new gift officers and/or other team members
• Oversees special projects
• Open office environment
• Many hours spent in front of a computer

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