"Development Coordinator, Penn Arts & Sciences"

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Development Coordinator, Penn Arts & Sciences

Job Profile Title

Administrative Coordinator

Job Description Summary

Reporting to the Assistant Director of Advancement, the Development Coordinator will provide high-level operational and administrative support to the School of Arts and Sciences development program. With close attention to streamlining and documenting efficient and effective policies and procedures, the development coordinator will work closely with the Assistant Director and the services team to support the development program by ensuring data integrity, providing accurate lists and reports, conducting basic prospect research and briefing materials, coordinating development event details, and providing support for the advancement program.

Job Description

• Provide high level support to the Assistant Director of Advancement by accurate and timely maintenance of various volunteer, project and fundraising pipelines, enter and monitor prospect information following University-wide data integrity procedures.
• Provide support to the major gift officers of SAS by coordinating travel and expense arrangements, completing expense reports, coordinate purchases, performing basic research and updating prospect records, assembling informational briefings on prospects prior to MGO visits, and other tasks as needed.
• Serve as backup acknowledgement and gift processor for the administrative stewardship and gift administration staff. Edit, print, document, and send acknowledgements, and reports, and assist in gift processing and drafting gift agreements.
• Prepare complex reports involving data from different sources, and create and maintain policy and procedure documentation.
• Effectively navigate a hybrid office schedule, including serving as primary office point of contact when necessary, coordinating office administrative and logistical service support with vendors and clients.
• Perform additional duties as assigned.

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Proficiency in Microsoft Office applications including Windows, Microsoft Word, Excel, Outlook and Teams along with general office procedures, practices and methods essential
• Demonstrated technical ability in entry, reporting, and analysis of complex datasets
• Excellent written, oral and customer service skills, including telephone and interpersonal skills and the ability to work effectively independently and collaboratively with various groups
• Ability to approach projects with creativity and solution focus as well as exercising judgement and initiative in carrying out duties
• Flexibility and productivity under pressure essential
• Strong attention to detail with a demonstrated ability to successfully organize and prioritize assignments and meet deadlines
• Experience with BenFinancials and purchasing practices a plus
• Creative and collaborative problem solver
• Must possess the ability to handle confidential information
• Willing to learn new technologies; Experience working with Salesforce a plus
• Willing to work evenings occasionally as needed

Additional Information:

• This position is hybrid eligible, allowing for a combination of remote and on-site work.
• The successful candidate will reflect the core operating values of the SAS Office of Advancement, including a commitment to excellence, professionalism, creativity, adaptability, and transparency in communication.

*For consideration, please submit a cover letter and resume in the CV section of your application. You can upload multiple documents to the "Resume/CV" section.

Job Location - City, State Philadelphia, Pennsylvania

Department / School School of Arts and Sciences

Pay Range $21.15 - $28.00 Hourly Rate