"Director, Capital Projects and Facilities, Athletics"

Job Summary

Responsible for Capital Project and Facility support for KSU intercollegiate athletic programs and assigned sport programs, administrative areas, and general department operations. Oversees long term planning and compliance related to facilities and capital projects.

Responsibilities

KEY RESPONSIBILITIES:

1. Serves as facility manager for assigned Athletics facilities
2. Engages and holds accountable service providers to ensure proper custodial and maintenance for assigned athletics facilities and grounds
3. Supervises athletics grounds staff to ensure assigned athletics facilities are properly maintained and prepared for competition
4. In conjunction with unit leadership, monitors facility operations and event operations budgets
5. Supports future budget planning for athletic facilities through the identification of functional enhancements and deferred maintenance needs
6. Oversees daily management of all athletic facilities and equipment
7. Oversees inventory control, maintenance, and replacement plans for athletic facilities and related equipment
8. Coordinates facility maintenance with university physical plant and environmental services
9. Tracks and manages all Athletic department work orders
10. Coordinates scheduling and maintenance of vehicles for athletic and campus-wide use
11. Leads strategic planning and execution of capital projects for athletic facilities, ensuring alignment with institutional goals, compliance standards, and budgetary constraints
12. Oversees the design, construction, renovation, and maintenance of athletic venues, collaborating with architects, contractors, and university stakeholders
13. Coordinates athletics facility signage needs to ensure proper naming, sponsorship, event management, special event, and other needs aligning with established brand standards
14. Strategizes with external operations to identify ways to enhance revenue generation, enhance the KSU brand, and improve the fan experience at KSU events
15. Develops and manages long-term facilities master plans, incorporating sustainability, accessibility, and innovation
16. Coordinates facility scheduling and usage to support athletic programs, events, and community engagement
17. Provides and oversees facility operations support during all athletics events (competition, special events, camps, and others) to ensure timely and efficient service
18. Ensures all athletic facilities meet NCAA, conference, and safety regulations, conducting regular audits and assessments
19. Manages facility and capital project portions of the budgets, track expenditures, and prepare reports for senior leadership and external partners
20. Serves as a liaison between Athletics, Facilities Services, and external vendors to ensure timely and high-quality project delivery
21. May serve as the Sports Programs Administrator for assigned sport(s)

Required Qualifications

Educational Requirements
Bachelor's from an accredited institution of higher education.

Other Required Qualifications
Current, valid, and unrestricted driver's license

Required Experience
Five (5) years relevant higher education athletics experience or seven (7) years of experience in comparable executive level position outside of athletics or team coaching position including management and/or supervisory experience.

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in business, management, construction, or operations management.

Preferred Experience
Previous higher education experience in college athletics
Previous Facility management, construction, or project management experience

Knowledge, Skills, & Abilities

ABILITIES
Able to handle customer service aspects of event and facility management and operations and camps and clinics
Able to answer public questions of all varieties, receive compliments and complaints, and defers to references where appropriate, to handle issues promptly
Facility scheduling requires the ability to prioritize program needs based on department policies
Time-sensitive projects incorporate game day timelines and the ability to react to problems, conflicts, and issues that can arise at any time
Weather can influence outdoor events; therefore, this individual must be able to contact a variety of resources to make the most appropriate decision on the information available
Able to maintain sound academic standards and assure that student-athletes succeed academically
Able to provide motivation and direction to the athletics executive team, coaches, and athletics support staff by effectively handling and delegating responsibilities
Able to build and maintain relationships with a variety of constituents in a diverse community
Able to recruit quality coaches and staff and able to assist with student-athlete recruitment
Demonstrated ability to handle contract negotiations
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of accounting, budgeting, and financial management principles
Knowledge of federal, state, collegiate, conference, USG and university policies, guidelines, rules, and regulations that govern and direct collegiate athletics
Keeps abreast of conference and NCAA activities, including attending the conference and NCAA meetings to aid in formulating appropriate athletics department policies

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette