Director, Facilities Administration

district-wide administrative, financial, and procedural oversight for Real Estate and Facilities (RE&F), ensuring consistent budget coordination, procurement support, compliance tracking, and documentation standards across facilities planning, construction, and operations. This role serves as the primary liaison between RE&F and Finance, Purchasing, Risk Management, and Legal, supporting capital projects and facilities programs through accurate financial controls and standardized administrative processes. This role ensures facilities-related activities are compliant, auditable, and aligned with Board policies and District procedures, while not directly managing facilities operations or construction delivery. Primary Duties and Responsibilities: Essential Performance Requirements* ⦁ Develops and maintains standardized administrative procedures for RE&F budgeting, documentation, and approvals ⦁ Coordinates facilities budget tracking and prepares variance/trend summaries for RE&F leadership and Finance coordination ⦁ Assists with budget transfer request preparation, justification, routing, and tracking; does not approve or execute transfers ⦁ Administers JOC/IDIQ pool rotation tracking and utilization reporting in coordination with the Purchasing Department and in accordance with District procurement policies and procedures ⦁ Supports RFQ/RFP documentation development and ensures procurement packages are complete and consistent with District requirements ⦁ Coordinates project documentation standards (scope/schedule/cost summaries/close‑out records) to support audit readiness and transparency ⦁ Coordinates with Risk Management to validate facility asset insured values and maintain supporting documentation ⦁ Supports CIP documentation coordination by compiling inputs, validating consistency, and maintaining centralized records ⦁ Develops and reports administrative KPIs for assigned areas (e.g., cycle times, utilization, documentation completeness) General Supervision and Management ⦁ Supervises facilities administration staff (as applicable), including training, performance management, and work assignment. Service Excellence ⦁ Participates on behalf of the College in external community organizations and associations as assigned to support the Essential Performance Requirements* ⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite ⦁ Completes all required training and professional development sessions sponsored through Tarrant County College (TCC) ⦁ Supports the mission, values, goals, and principles of the College Supervision ⦁ Works under the general supervision of the assigned department leader *Performs Other Related Tasks as Required The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications: ⦁ Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, Construction Management, Facilities Management, or a closely related field and seven (7) years’ working experience related experience to the Essential Performance Requirements in an educational facilities environment, or an equivalent combination of education and work-related experience. ⦁ Three (3) years’ working experience supporting facilities operations and/or construction project administration, including exposure to project lifecycle documentation such as planning, procurement, execution, budget tracking, and close-out records ⦁ Three (3) years' experience supervising direct reports, including assigning work, managing performance, coaching employees, and supporting employee development Preferred Qualifications: ⦁ Master's degree ⦁ At least one (1) year’s working experience in a higher education, public sector, or a comparable institutional facilities environment related to the Essential Performance Requirements Knowledge, Skills and Abilities: ⦁ Knowledge of capital project budgeting, including multiple funding sources, public‑sector procurement, and contracting financial controls ⦁ Knowledge of budget variance analysis and financial reporting requirements ⦁ Knowledge of risk management and insurance valuation concepts related to facilities assets ⦁ Knowledge of budget variance analysis and financial reporting requirements ⦁ Knowledge of risk management and insurance valuation concepts related to facilities assets ⦁ Skilled in excellent customer service and interpersonal relationships, including oral, electronic, and written communications ⦁ Skilled using computerized applications and enterprise systems, including word processing, spreadsheet, and presentation software ⦁ Ability to work effectively in a collaborative environment ⦁ Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume ⦁ Ability to analyze and summarize financial data related to facilities projects and operations and to prepare clear financial reports and executive‑level summaries ⦁ Ability to analyze data and provide sound recommendations based on District financial, procurement, and administrative policies, procedure, practice, and existing regulations ⦁ Ability to manage and lead employees ⦁ Ability to create detailed financial summaries, analytical reports, correspondence, procedural guidance, presentations, and related administrative documentation ⦁ Ability to read and interpret construction and facilities documentation (e.g., scopes of work, project schedules, cost summaries, and close‑out records) to support administrative and financial controls ⦁ Ability to assign and coordinate work appropriately to meet departmental and District deliverables Physical Demands and Work Environment: Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodation/EEO Statement: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.