Job Summary

The Director of Graduate Admissions of the College of Osteopathic Medicine oversees all aspects of admissions and recruitment processes for the College of Osteopathic Medicine (COM), including outreach, recruitment, and matriculation. This role supervises the Assistant Director(s) of Graduate Admissions & Recruiting and collaborates with Strategic Enrollment Management (SEM) leadership, the COM dean, the COM Admissions Committee, and COM program chairs/directors to establish and meet enrollment goals.

Key responsibilities include scheduling and attending on- and off-campus recruitment events, managing prospect and applicant pipelines, and developing recruitment materials (web and print content, promotional items, and displays). The Director serves as the primary liaison to relevant campus units, coordinating application receipt and administration and representing assigned programs at various meetings (SEM, college/school/department, marketing, alumni relations, etc.).

This position reports directly to the SEM Sr Director of Graduate Admissions & Recruiting with a secondary reporting line to the COM Dean and advocates for the needs of the COM.

XUCOM is the first osteopathic medical school at a Jesuit Catholic University. To fulfill its mission, XUCOM will integrate Jesuit Catholic traditions and values with Osteopathic Principles and Practice; our mission is infused in all that we do. Xavier is an EOE.

Duties & Responsibilities

Strategic Leadership

• Collaborate with COM leadership to provide vision, direction, and oversight for admissions and recruitment programs, ensuring alignment with the mission and goals of Xavier’s COM.
• Develop and implement a strategic recruitment plan, cultivating pipeline relationships with undergraduate institutions, high schools, and other programs to attract qualified applicants.
• Partner with marketing team to ensure accurate representation of the college in recruitment efforts and admissions policies.

Operational Leadership

• Assist COM leadership in managing the Admissions budget, ensuring compliance with institutional policies.
• Assures compliance with the Admissions Standards of the Commission on Osteopathic College Accreditation (COCA) and XUCOM.
• Oversee application processes, including receipt, screening, interviewing, and admissions, while working collaboratively with faculty, administrators, and staff to support the mission of providing an excellent Jesuit medical education to a diverse student population.
• Coordinate the application and implement additional application procedures as needed.
• Coordinate with marketing to establish and maintain an applicant-centered communication system to engage prospective and newly admitted students effectively.

Other Responsibilities

• Perform additional duties as assigned.
• Travel and occasional flexibility in work hours are required.
• Foster a culture of diversity and inclusion throughout the application, interview, and recruitment processes.
• Engage in continuous planning and quality improvement to refine recruitment and admissions processes, establish measurable outcomes, and achieve both short-term and long-term goals.

Minimum Qualifications

• Master’s degree.
• A minimum of five years of progressive responsibility in higher education, including admissions experience with a US medical school.
• Experience with centralized applications services (either AMCAS or AACOMAS) preferred.

Knowledge, Skills, and Abilities

• Comprehensive knowledge of effective policies and procedures related to student recruitment and admissions in higher education.
• Strong project management and team-building skills, with the ability to collaborate effectively in a Jesuit-based medical education environment.
• Familiarity with student and patient privacy regulations (FERPA, HIPAA, etc.).
• Demonstrated work ethic, approachable leadership style, and alignment with the college's strategic goals.
• Exceptional interpersonal and communication skills, including tact and diplomacy.
• A willingness to embrace the college’s strategic and collaborative approach to curriculum, research, and Ignatian belonging.

To ensure prompt consideration, applicants must submit a cover letter, resume, and the names and contact information of three professional references on Xavier University's website.

Review of applications will start immediately and will be accepted until the position closes at the University’s discretion.

Benefits

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.