"Director of Alumni Relations"

Job Description

Director of Alumni Relations

Classification: Administrator II
Hours: Full-time / 40 hours per week
FLSA: Exempt

Anticipated Hiring Salary Range: $7,500 to $8,333* mo.
*CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.*

Priority Screening Date: October 19, 2025
Recruitment Status: Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the VP, University Advancement, the Director of Alumni Relations leads and directs all engagement with CSUMB alumni. This includes developing a comprehensive annual plan, coordinating with college and unit partners, developing and executing special events, developing and coordinating communications, and leading the Alumni Advisory Board.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Alumni Relations:

• Responsible for developing and managing a comprehensive Alumni Relations annual plan.
• Hires, trains and supervises the Alumni Relations Specialist and student assistants.
• Develop and execute all alumni relations outreach including newsletters, e-contacts, social media, networking events and reunions, including RAFT Weekend.
• Responsible for recruiting, managing, directing and inspiring the Alumni Advisory Board.
• Serves as the CSUMB campus representative on the CSU Alumni Council.
• Works with vendors, affinity partners and University partners as needed to engage and improve programs and alumni engagement
• Capture strategic interactions with alumni in donor database.

Communications:

• Working with Communications, oversees the content, layout and distribution of alumni e-newsletters, invitations, and event flyers. Coordinates a wide range of projects through to completion and is accountable for the results. Will analyze communications tracking data such as open rates, click-through, etc.
• Working with Communications, maintains the CSUMB alumni website.

Miscellaneous:

• May coordinate the hiring, training and scheduling of student assistants, and direct and monitor work assignments.

Other Functions:

Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Demonstrated Working knowledge and experience of: general practices and programs related to alumni relations; budget policies and procedures. Proven knowledge of and ability to apply fundamental concepts, basic methods and procedures for research and statistical analysis and the ability to apply them. Knowledge and ability to create, execute and/or support, and oversee a comprehensive campus-wide alumni relations program.

Required Skills:

Excellent organizational, interpersonal, verbal and written communication skills. Excellent social skills, with large groups as well as with individuals, with the ability to maintain confidentiality. Being detail-oriented, well organized, focused, and goal-oriented, with a high level of initiative and energy, is essential, as well as adept at problem-solving and using judgment in situations requiring independent initiative and tact. Event planning and execution experience.

Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects including managing multi­ phase projects from inception to completion; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty; establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Proficient in the use of personal computers, including word processing, spreadsheet and database software. Demonstrated ability to address the essential functions associated with this position, including the knowledge and abilities identified above.

MINIMUM QUALIFICATIONS:

Equivalent to a bachelor's degree from an accredited college or university AND/OR equivalent training and professional work experience in alumni relations, events, and communication. Three to five years of progressively responsible experience relevant to the job responsibilities. Two years of supervisory and/or management experience.

PREFERRED QUALIFICATIONS:

A bachelor's degree with a minimum of three to five years of experience, preferably in higher education (or a comparably complex organization), in alumni relations, event planning and execution, and communications. Experience in using Raiser's Edge, or similar software; PeopleSoft (primarily), Oracle, or other relational databases; Microsoft Professional Suite-especially PowerPoint, Word, Excel and Google platform (Gmail, calendar and drive). Highly desirable: Demonstrated understanding of and commitment to CSUMB's Vision.

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

BENEFITS/PERKS:

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/corporation/employee-housing