Director of Budgeting and Procurement

Description

ABOUT THE COLLEGE
Palo Verde College is a publicly supported 2-year college located in the beautiful Southeastern California desert. Yearly enrollment is approximately 7,000 students (full and part-time).

Palo Verde Community College is an Equal Opportunity Employer and is committed to providing an educational environment which affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. At Palo Verde College, we value every team members contribution in achieving the mission of providing excellent educational programs and services that contribute to the success of our students and the vitality of the community we serve. We are looking for individuals who enjoy working collaboratively in an environment of diversity, culture, thinking, and learning.

Palo Verde College is designated as a Hispanic-Serving Institution (HSI) and proudly offers many programs to serve and support our diverse student body. College faculty are expected to be willing to utilize different learning and teaching methods appropriate to the students they serve. Palo Verde College expands access to higher education and learning opportunities by providing education via in person, online, correspondence education, hybrid classes, and interactive television (ITV) modalities. Further information on the College's distance education programs can be found in the College Catalog. In addition, Palo Verde College is committed to serving students who have been impacted by the criminal justice system through education. Resources for teaching classes for incarcerated or formerly incarcerated students are available through the Rising Scholar Network.

LOCATION

Palo Verde College is located in the City of Blythe at one of the busiest entrance points to California. The college is located in a desert oasis adjacent to the beautiful Colorado River and the Palo Verde Valley. Blythe, and the fertile Palo Verde Valley, is primarily a farming and ranching area. Boating, fishing and hunting attract many tourists. The Palo Verde Valley is centrally located between Phoenix and Los Angeles, Las Vegas and the Mexican border. The valleys great climate, with more than 350 days of sunshine and mild winters, attracts thousands of winter visitors every year.

NATURE OF THE POSITION

Under the direction of the Assistant Superintendent/Vice President of Administrative Services and College Advancement or designee, the Director of Budgeting and Procurement serves as a strategic fiscal leader responsible for the planning, development, and ongoing management of the Districts budget, procurement operations, and grant-related fiscal oversight in support of student success and institutional priorities. The Director of Budgeting and Procurement provides leadership in ensuring the integrity, transparency, and sustainability of financial resources through comprehensive budget development, fiscal analysis, and stewardship of public funds across general, categorical, grant, and special program budgets. The Director partners with executive leadership and departments to align resource allocation and grant funding strategies with the Districts mission and to proactively respond to changing budgetary needs, while overseeing procurement and contracting functions to ensure compliance, efficiency, and ethical practices, strengthening financial accountability, improving processes, and advancing the Districts ability to effectively serve students and the community.

Examples of Duties

DUTIES AND RESPONSIBILITIES

1. Leads and oversees the full range of budget development, monitoring, and financial analysis functions for the District; directs the review, analysis, auditing, reconciliation, and maintenance of funds, budgets, and accounts; develops and presents budget projections and recommendations using trend analysis and fiscal modeling.
2. Provides strategic oversight and advisement on District revenues and expenditures; ensures fiscal integrity through the review and approval of account activity; directs year-end closing processes and mid-year and annual financial reporting.
3. Establishes, reviews, and approves financial processes and documentation related to fiscal operations; ensures accuracy and integrity of funding allocations; implements systems, templates, and internal controls to improve efficiency, consistency, and compliance; ensures proper execution of contracts and fiscal documentation.
4. Provides oversight of post-award grant fiscal management, including budget development, account establishment, expenditure monitoring, and reporting; ensures compliance with funding requirements and alignment with program objectives; reviews fund drawdowns and certifies financial reporting.
5. Directs and administers all functions of the Districts purchasing and procurement operations; ensures compliance with applicable federal and state laws, including Government Code, California Code of Regulations, Title 5, Education Code, and the California Community Colleges Chancellors Office Budget and Accounting Manual.
6. Provides leadership in the development, implementation, and communication of procurement policies, procedures, and public contract bidding processes; represents the District in procurement-related outreach, vendor relations, and community engagement.
7. Oversees the integrity of financial systems, including proper account structure, classification, and recording of financial transactions; evaluates and implements process improvements to strengthen internal controls and operational effectiveness.
8. Directs the analysis of financial and operational data to identify risks, compliance issues, and areas for improvement; ensures adherence to fiscal procedures, regulatory requirements, and internal control standards.
9. Establishes and enforces timelines and procedures for monthly, quarterly, and fiscal year-end financial activities.
10. Ensures that general ledger activity and financial reports accurately reflect the Districts financial position on an ongoing basis and at fiscal year-end.
11. Ensures compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and applicable Education Code requirements; evaluates and implements necessary procedural updates.
12. Directs and/or conducts operational and financial audits to assess fiscal integrity and compliance.
13. Coordinates and serves as a primary liaison for the Districts annual external financial and compliance audits.
14. Provides guidance to District departments to ensure compliance with fiscal regulations, audit standards, and reporting requirements.
15. Provides strategic oversight of budgeting processes for grants and categorical programs, including development, allocation, monitoring, and closeout; ensures compliance with funding requirements, including direct and indirect cost allocations and matching funds.
16. Oversees the maintenance and integrity of financial records related to special projects, grants, and categorical programs.
17. Monitors and directs follow-up on outstanding receivables related to grants and contracts to ensure timely collection and accurate reporting.
18. Provides high-level guidance and approval related to grant budget development and expenditures; ensures alignment of fiscal activity with allowable costs and funding requirements.
19. Supports, and promotes compliance with the Districts Equal Employment Opportunity (EEO) Plan in all aspects of employment and education; champions diversity in staffing and curriculum to foster an inclusive educational environment; supports District efforts to increase campus-wide commitment to diversity.
20. Trains, supervises and evaluates the performance of assigned personnel and student workers; interviews and selects employees and recommend transfers, reassignment, termination and disciplinary actions; develops work schedules to ensure appropriate staffing levels.
21. Develops, prepares, submits, and maintains a variety of accurate reports, records, and files.
22. Learns and applies emerging technologies; maintains an understanding of current ideas, best practices, and trends in assigned area.
23. Attends and conducts a variety of meetings and trainings as assigned; serves on various committees as assigned.
24. Creates a welcoming and inclusive work and educational environment; implements, supports, initiates, and participates in activities to increase the diversity, equity, and promotes a culture of inclusiveness, respect, and belonging; serves as an advocate of diversity, equity, inclusion, accessibility, and culture.
25. Works closely with the Executive Director of Fiscal Services to promote innovation and collaboration within Fiscal Services.
26. Perform other related duties.

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