Director of Facilities

SUMMARY DESCRIPTION

To evaluate, plan, organize, and direct the construction, modification, repair, maintenance, utilization, and operations of the buildings and grounds, including classrooms, laboratories, offices, athletic and recreational areas, landscaping, parking lots, and other facilities of a complex community college. Manage day-to-day maintenance and operations of buildings and grounds; transportation and vehicle maintenance; facility planning and construction, including new buildings and modification/improvements and repairs and maintenance (scheduled/deferred and preventative) of existing buildings; sustainability programs; environmental compliance, hazardous materials, and safety programs; building management systems, including mechanical system controls and software to effectively manage work orders and facility scheduling; facility utilization, including instructional efficiency and community use; coordination of facility technology requirements; training, supervision, and evaluation of assigned personnel; division resources and budgets; compliance with District policies and applicable local, State and federal regulations. Supports college-wide planning, strategic initiatives, and shared governance processes.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the appropriate level manager, administrator, or designee.

Exercises functional and technical supervision over assigned classified professionals, student staff and related reporting personnel.

REPRESENTATIVE DUTIES

The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Plan, organize, coordinate and direct college facilities operations and activities; develop and implement appropriate methods and procedures to optimize efficient and effective delivery of services; compile and analyze data; develop organizational structures and work processes that facilitate attainment of established program goals and objectives.
• Plan, organize, coordinate, and/or direct construction to maintain, renovate, and improve existing facilities; develop facilities enhancement programs; coordinate and recommend approval for the selection of outside contractors, including architectural and engineering firms, construction contractors, vendors and maintenance companies, for projects defined as college managed facilities projects; develop long term strategic plans for campus facilities needs and assessments; work as a college liaison with district facilities planning departments on large construction/capital projects for the college.
• Plan, organize, coordinate and/or direct the development of sustainable and environmental compliance plans with strategies that apply green solutions; participate in meetings and committees to discuss sustainability and environmental compliance issues; implement renewable energy technologies, water conservation, storm water pollution controls, and incorporate best management environmental practices; work closely with college faculty, students and staff, and the community to research and strategize innovative ideas and solutions; collaborate on District wide projects; act as a resource to departments to research and develop new sustainable practices; research and draft policies for consideration.
• Provide leadership in the assessment, planning and implementation of the Facilities Master Plan, Five Year Construction Plan, Scheduled Maintenance and Special Repairs plan, sustainability plan, storm water management plan, and other facilities planning efforts, including actively participating in college and district committees.
• Plan, organize, coordinate and/or direct regulatory compliance with several outside agencies, such as AQMD, Fish and Game, Health Department, Fire Department, State and Regional Water Resources Board, Department of Toxic Substances, Integrated Waste Management Board, city and county agencies and other applicable state, federal and environmental agencies.
• Understand and ensure compliance with federal, State, local and District statutes, policies, administrative regulations and procedures, related to the assigned responsibilities, such as those relating to procurement, contracts and construction.
• Participate in regular meetings with Districtwide Facilities group; contribute to District-wide efforts to engage economy of scale potential between the colleges for similar project types.
• Act as college liaison for District Facilities Planning management of State Chancellor’s Office facilities issues including scheduled maintenance, space inventory and condition assessments; coordinate all Division of the State Architect issues with District Facilities Planning.
• Oversee modern computerized maintenance management systems (CMMS) to manage work orders, plan preventative and predictive maintenance, monitor system efficiency, analyze cost trends, and support long-term capital renewal planning. Use data analytics to optimize maintenance workflows, staffing, asset performance, and resource allocation.
• Plan, coordinate, direct and evaluate College safety procedures and programs; identify and maintain environmentally sound practices; establish and supervise in-house inspections of all safety equipment; identify and recommend elimination of safety and health hazards; coordinate with College and District administrators and staff to develop on-going safety training programs related to the Illness and Injury Prevention Plan and Cal-OSHA.
• Plan, coordinate, and direct department's response for college's disaster preparation and business continuity; perform assigned duties and responsibilities on college's Emergency Operations Center.
• Provide institutional leadership, as appropriate, in developing partnerships, liaison and collaboration with cities, county, and State agencies, utility companies, and developers of local projects and in other work with District Facilities Planning to address endeavors which impact the infrastructure and transportation circulation of the campus.
• Evaluate, plan, and coordinate college facility use, including maximizing facility utilization and overseeing implementation of district facility use policies and administrative regulations; review and ensure compliance on contractual agreements related to facility use; coordinate and oversee implementation of facility rental and scheduling programs.
• Plan, organize, coordinate and/or direct the maintenance, construction renovation, technological infrastructure and modification of a wide variety of complex physical assets such as the campus central heating, cooling, and power generation infrastructure.
• Recommend, develop and implement energy management and cost savings programs by enhancing systems to run more cost efficiently to reduce operating and maintenance costs.
• Prepare and administer annual program budgets; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations.
• Train, supervise and evaluate the performance of assigned managerial, supervisory, technical and support personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work.
• Coordinate facilities programs, services and activities with student services functions and instructional programs; serve on campus and District committees, task forces and other work groups; provide technical expertise concerning College facilities.
• Prepare and submit a variety of statistical and narrative reports; prepare budget reports, annual recap data and special reports, proposals, recommendations and other materials as requested; coordinate and respond to periodic audits and inspections; review and certify the accuracy of data.
• Communicate with District and College administrators and support staff, representatives of State and federal regulatory agencies, educational institutions, social service organizations, architects, construction project managers, inspectors and others to coordinate activities.
• Make oral presentations to Board of Trustees, administrators, staff and professional colleagues at various gatherings; develop, coordinate and conduct workshops to provide specialized information and training regarding College facilities and related programs.
• Provide leadership to effectively and efficiently manage college resources to maximize achievement of strategic outcomes.
• Perform other duties as assigned that support the overall objective of the position and the District's mission and philosophy.
• Report to work on a regular and consistent basis, as scheduled, to assigned job.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in engineering, architecture, public or business administration or related field. Master's degree from an accredited college or university with major course work in engineering, architecture, public or business administration or related field is desirable.

Experience: Equivalent to a Bachelor's degree from an accredited college or university with major course work in engineering, architecture, public or business administration or related field. Master's degree from an accredited college or university with major course work in engineering, architecture, public or business administration or related field is desirable.

Commitment to equity and diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how these factors relate to the need for equity-minded practices within an educational environment.

DESIRABLE QUALIFICATIONS

The Director will lead comprehensive, collegewide efforts to maintain, modernize, and reimagine campus facilities in ways that support long-term institutional priorities. Ideal areas of impact include:

Strategic and Visionary Leadership
Ability to align facilities planning with institutional goals, districtwide initiatives, state sustainability priorities, enrollment strategies, and long-range capital planning. Capacity to lead large-scale projects through strong planning, data-informed decision-making, and collaborative stakeholder engagement.

Campus Safety, Wellness, and Accessibility
Commitment to fostering safe, healthy, and accessible environments for all students, faculty, and staff. Demonstrated understanding of how physical design, preventive maintenance, emergency preparedness, and ADA/universal design principles contribute to equitable campus experiences.

LICENSES, CERTIFICATES, AND/OR OTHER REQUIREMENTS

A valid California driver's license.
Professional Engineer certification is desirable.

KNOWLEDGE OF:

ABILITY TO:

WORK ENVIRONMENT AND PHYSICAL DEMANDS